Administration Officer – National Agricultural Advisory Services (NAADS)

Administration Officer – National Agricultural Advisory Services (NAADS)

Job Title:      Administration Officer

Organisation: National Agricultural Advisory Services (NAADS)

Duty Station:  Kampala, Uganda

Reports to: Head, Human Resource and Admin’ Unit

About US:

The National Agriculture Advisory Services (NAADS) is one of the statutory semi-autonomous bodies in the Ministry of Agriculture, Animal Industry and Fisheries (MAAIF); established in 2001 by an Act of Parliament (NAADS Act 2001) to specifically facilitate efficient and effective delivery of agricultural advisory services for enhanced production and productivity.

Job Summary:  The Administration Officer will assist the Head Human Resource and Administration in carrying out various activities related to human resource management and administration function.

Key Duties and Responsibilities: 

  • Maintain of all staff personal files of the NAADS and keep them updated with all the relevant documents including contracts, leave (annual, sick, special), staff appraisals, record of discipline etc.
  • Receive all new applications for employment and present to the Head, HR & Administration what is appropriate for staff recruitment.
  • Prepare interviews for the short listed candidates for job vacancies
  • Handle staff welfare matters including applications for staff loans, catering services, medical etc.
  • Prepare general leave roster and track leave records/ entitlements.
  • Handle all staff inquiries, complaints, suggestions etc., and recommend and /or discuss appropriate action with the Head, HR & Admin services.
  • Process payments for stationery, office equipment and other supplies
  • Handle payments for utilities and suppliers such as water, electricity, telephone, etc.
  • Supervise maintenance and cleanliness of NAADS premises and its surroundings.
  • Assist in the updating registers for all NAADS properties and fixed assets.
  • Help in identifying malfunctioning equipment and furniture that need repair.
  • Ensure NAADS vehicles are in good running condition at all times
  • Perform any other duties as may be assigned by the supervisor

Qualifications, Skills and Experience: 

  • The ideal candidate for the National Agricultural Advisory Services (NAADS Administration Officer job placement must hold a Bachelor’s degree in Public Administration, Social sciences or any other related discipline
  • Must possess a Post Graduate Diploma in Public Administration, Human Resource or any other related field
  • Masters qualification is an added advantage.
  • A minimum of four years of relevant experience in resource management and administration, 2 of which must be at least in a comparable organization.
  • Good interpersonal skills
  • Ability to communicate in a courteous and professional manner.
  • Ability to work in a team and independently.
  • Ability to work under minimum supervision.

How to Apply:

All suitably qualified and interested candidates should send their applications with comprehensive typed CV, copies of certificates and/or testimonials together with the applicant’s telephone numbers, names, addresses, and telephone contacts of three referees to;

The Executive Director,

National Agricultural Advisory Services- NAADS,

P.O. Box 25235,

Plot 5, Kyadondo Road, Block B, Legacy Towers Nakasero, Kampala.

Deadline: 18th February 2019

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