Field Coordinator NGO Jobs – Humanity & Inclusion (Handicap International)
Organisation: Humanity & Inclusion (Handicap International)
Duty Station: Arua, Uganda
Reports to: Country Manager
Starting Salary: UGX 8,600,000 monthly gross
Humanity & Inclusion (formerly Handicap International) is an independent and impartial aid and development organisation working in situations of poverty and exclusion, conflict and disaster. We work alongside disabled and vulnerable people to help meet their essential needs, improve their living conditions and promote respect for their dignity and fundamental rights. Handicap International is outraged by the injustice faced by people with disabilities and vulnerable populations, we aspire to a world of solidarity and inclusion, enriched by our differences, where everyone can live in dignity.
Job Summary: The Field Coordinator is responsible for developing, coordinating, and ensuring smooth implementation of Humanity & Inclusion’s field operations in adherence to technical, logistic, human resource, administration and security internal and external procedures and regulations. At local level, the Field Coordinator represents Humanity & Inclusion with relevant stakeholders. The Field Coordinator manages the operations and support teams based in the area of implementation in Arua, West Nile District, Uganda. The Field Coordinator manages a team of 5 people directly, considering that the area of Arua has a global team of 40 people.
Key Duties and Responsibilities:
Representation and Coordination: The Field Coordinator ensures Humanity & Inclusion external positioning at field level in compliance with Humanity & Inclusion mandate and country strategy, as well as local cultural norms and legal legislation.
- To lead Humanity & Inclusion’s program implementation within its area of intervention, ensuring complementarity and synergy and avoiding overlapping with other actors’ interventions;
- To locally represent Humanity & Inclusion towards any relevant stakeholders -local, national and international partners, local authorities- in order to facilitate the implementation of project’s activities;
- To coordinate and lead Humanity & Inclusion’s positioning in the different humanitarian and coordination forums attended by the base team, providing it with the appropriate framework and ensuring they are constantly briefed and aware of Humanity & Inclusion’s external communication strategy;
- To ensure active participation in the different coordination forums in the area of intervention (coordination meeting, clusters, working groups);
- To facilitate and participate in donors and media meetings and field visits upon request from the Country Manager.
- To lead of Humanity & Inclusion’s negotiations and efforts to increase humanitarian access within its area of intervention;
- To ensure appropriate circulation of information and communication of key outcomes of attended meetings, workshops etc. to relevant team members at base and coordination levels;
- To support the identification of local partners, to contribute to the development of local partnerships and to follow-up partnerships at local level, when applicable.
Operational development and management: The Field Coordinator leads the process of strategic development and operations in Humanity & Inclusion’s areas of intervention, ensuring compliance with its global mandate and policies, its country strategic and its operational framework.
- To monitor the evolving humanitarian situation in the area of operation and propose the appropriate responses to the Country Manager and coordination team;
- To ensure the respect of Humanity & Inclusion’s mandate, values and internal rules and policies and to follow up that local cultural and legal rules are respected and that all team members are committed to the follow the different Humanity & Inclusion’s policies (Child Protection policy, PSEA);
- To propose relevant-to-the context interventions;
- To lead Humanity & Inclusion’s program design within the area of intervention, including proposal writing;
- To contribute to the definition of the operational framework (guidelines, procedures and tools) to implement and monitor Humanity & Inclusion programmes;
- To oversee the coherence and the integration of all activities under his/her responsibility (methodologies, indicators and results follow up);
- To conduct regular monitoring (activities, financial, logistics), so as to ensure that the quality and efficiency of services delivered respect the minimum standards set by Humanity & Inclusion;
- To oversee the timely achievements with regards to objectives and targets;
- To ease implementation of ROOTS project, and any other requirement from HQ at local level and to ensure a smooth operational coordination between programme and support departments;
Security Management: Under supervision of the Country Manager, the Field Coordinator ensures the development and management of Humanity & Inclusion security policy within its geographical area of responsibility. Activities:
- To contribute to the definition and/or update of security framework at field level;
- To oversee the implementation and respect of Humanity & Inclusion’s safety and security procedures;
- To regularly monitor the security situation of its area of intervention and report to the Country Manager in case of incidents;
- To train field office staff on the security rules and procedures;
- To participate in security meetings and reporting of relevant information to the appropriate persons.
Logistics Management: The Field Coordinator ensures, with the support of Logistics Manager, that Humanity & Inclusion procedures regarding base organisation, equipment management, supply chain, transport and vehicle management are implemented and respected.
- To supervise of equipment allocation, use and maintenance required for the operations’ implementation;
- To oversee of procurement processes, ensuring transparency in the selection of suppliers and efficiency in the utilization of the funds;
- To oversee of the proper management of the fleet: fuel consumption, weekly planning and vehicle maintenance;
- To oversee the smooth operations of the deep field base in Omugo settlement
- To conduct of regular monitoring checks.
Administrative and Financial Management: You ensure that Humanity & Inclusion’s procedures regarding planning, validation and follow up of expenditures and budget management are implemented and respected.
- To ensure compliance with local administrative regulations vis-a-vis local authorities, guaranteeing Humanity & Inclusion’s operations in its area of intervention;
- To ensure that appropriate Humanity & Inclusion’s administrative and financial systems and procedures are in place, maintained and adhered to so that all support functions are carried out effectively and efficiently
- To supervise the correct documentation of financial activities and the proper management of the administrative files;
- To supervise the cash flows required for the projects implementation (cash control, cash requests, bank withdrawals, etc.);
- To oversee of the implementation of Humanity & Inclusion’s cash management policy;
- To monitor expenditure and budget compliance on a regular basis, reporting any concerns to the Administrative Coordinator and developing plans to mitigate any under or over expenditure at project level;
- To conduct of regular monitoring checks.
Team Management: The Field Coordinator ensures the strict appropriation, application and respect of the Internal Regulation and HR procedures by the staff and develops local capacities with the objective of strengthening national management positions.
- To contribute to the development and adaptation of Humanity & Inclusion’s Uganda Internal Staff Regulations;
- To oversee of the respect and follow-up of the Internal Staff Regulations;
- To define and follow up, with each member of the supervised staff, of his/her individual action plan (IAP);
- Provide support and advise the base team within the implementation of their IAP;
- Implement regular staff evaluation, following Humanity & Inclusion’s procedures;
- Ensure good communication, coordination and information sharing with each member of the base team through regular coordination meetings (or other if needed);
- To mitigate conflict and promote conflict solutions (personal and professional) within the base team;
- To support of the staff in their management duty (staff meetings, individual interviews, etc.);
- To express concern on the personal and professional evolution of each member of the base staff, and its development within the mission;
- To propose relevant adaptations of the organizational chart of the mission and contribute to its implementation (job descriptions, etc.), in collaboration with the Country Manager and coordination team;
- To plan and implement progressive nationalization of expatriate positions (action plan, milestone, etc.), when applicable.
Reporting: The Field Coordinator ensures regular reporting to its line manager on Humanity & Inclusion activities in the area or intervention upon standard schedule and upon his/her solicitation.
- To contribute to the mission situation report (Sit Rep) by providing relevant data related the operations in the area of operations;
- To oversee the quality submission of financial and logistics internal reports;
- To oversee the quality submission of PM Box and relevant project monitoring tools;
- To contribute to donor reporting, following the work-plan defined by the mission;
- To submit ad-hoc reporting upon request of the Country Manager;
- To submit end of mission and/or handover document at the end of the contract;
- To attend debriefings at HQ at the end of the mission (and if relevant during leaves).
Qualifications, Skills and Experience:
- The ideal candidate for the Humanity & Inclusion (Handicap International) Field Coordinator job must have five years of professional experience in humanitarian or development contexts, preferably in the management of complex refugee interventions
- At least two years of experience as Field Coordinator
- Excellent communication skills
- Excellent interpersonal and intercultural skills
- You must master English (oral and written language)
- You are known for your writing and reporting skills
- You have the ability to work under high pressure
Starting Date: 15th August 2019
Length of contract: 12 months
How to Apply:
If you feel you meet the requirements please send an updated CV (3 pages max, including three professional referees current and/or past line managers) with a cover letter to HR department at firstname.lastname@example.org with the subject: Field Coordinator Application
Deadline: 14th July 2019 by 5:00pm
NB: Only shortlisted candidates will be contacted. Any efforts to influence the recruitment process will lead to automatic disqualification.