Finance and Operations Manager Job Placements – Tufts Global Inc
Job Title: Finance and Operations Manager
Organisation: Tufts Global Inc
Duty Station: Kampala, Uganda
About US:
Tufts Global Inc. a subsidiary of Tufts University in Uganda seeks a Finance and Operations Manager to provide financial and administrative management for the Karamoja Resilience Support Unit (KRSU) project funded by USAID. The project works closely with the Karamoja Development Partners Group (KDPG) to provide reviews, studies and analysis of development and humanitarian programs in Karamoja, and related policy issues. Our focus is translating evidence into practice and fostering collaborative learning to strengthen policy environments and program impacts. KRSU activities investigate emerging trends, best practices and promising strategies.
Job Summary: The Finance and Operations Manager will provide financial and administrative management, overseeing all financial, contractual, information technology, human resources, and procurement aspects for the project. S/he will ensure that the financial reports are compatible with standard accounting practices and follow Tufts University and USAID rules and regulations.
Key Duties and Responsibilities:
- Ensure accurate financial, contractual and administrative reporting of the project compliant with Tufts University and USAID rules and regulations, and terms and conditions of the award
- Oversee day-to-day coordination of financial activities ensuring cost efficiency Maintain and administer an on-site financial accounting and bookkeeping system (QuickBooks) required to assure the integrity and effective performance of financial operations and prepare monthly reports
- Ensure that Tufts University human resources and administrative procedures are in place for project
- Oversee project’s day-to-day cash needs, payments, procurement, contracts, sub-grants, reviewing/processing invoices, operation systems, policies and procedures, consultant payments Provide guidance to project team members regarding the financial requirements of the project and office operations in compliance with USAID, Tufts University procedures and policies Lead the development, monitoring, and review of project budgets; review monthly financial analysis and budget vs. expense reports to determine reasonableness of variances and take appropriate actions, as required Provide guidance, monitoring and support to project team, including procurement for goods and services, logistical support for local and international travel (including expense reports) for staff and consultants, contracts development and management and maintenance of office inventory Facilitate the work of external audits and ensure that financial records are properly maintained and readily available during audits
- Contribute to developing work plans and annual budgets for project activities and local office costs
- Ensure that USAID resources are appropriately directed to project priorities and are in line with project work plans
- Provide financial reports, including pipeline analysis, quarterly project reports, as requested by the donor
- Ensure that Tufts University human resources and administrative procedures are in place for the project and staff are in compliance, These include time keeping, tracking of leave, sick days, absence, personnel employment records, and other human resources actions.
Qualifications, Skills and Experience:
- The ideal applicant must hold a Master’s degree in Business Administration, Finance, Accounting or relevant field and five years of finance and administrative experience
- At least five years of experience with financial analysis, financial reporting, cash flow analysis, budget development and forecasting
- At least five years providing financial planning and management, human resources and procurement for projects in Uganda
- Three or more years of senior-level work experience with USAID or other donor-funded projects
- Previous direct supervisory experience of professional and support Staff
- Knowledge of USG cost principles, including USAID regulations, GAAP accounting rules and grants contract management
- Experience developing and/or implementing finance and accounting
- policies, procedures and systems Excellent verbal, written, interpersonal, and presentation skills in English Excellent diplomacy skills and a proven ability to establish and maintain interpersonal and professional relationships with USAID, host-country counterparts and representatives from other key stakeholders such as NGOs, CSOs, and academic institutions
- Ability to coach, mentor and develop financial and administrative capacity of project staff
- In depth knowledge financial software applications, databases and spreadsheets, including QuickBooks Enterprise, and Microsoft Office
- Ability to travel to field offices
How to Apply:
All interested and suitably qualified submit a single document for upload to include cover letter, resume, references, and salary history to Mesfin. Molla@tuits. edu and copy Stella.Nassuna@tufts.edu
Deadline: 10th September 2021
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