Finance Coordinator Job Careers – Educate!

By | July 26, 2020
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Finance Coordinator Job Careers – Educate!

Job Title:   Finance Coordinator

Organization: Educate!

Duty Station: Kampala, Uganda

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About US:

Educate! prepares youth in Africa with the skills to succeed in today’s economy. We tackle youth unemployment by reforming what schools teach and how they teach it, so that students in Africa have the skills to start businesses, get jobs and drive development in their communities. Our model is delivered through practically-trained teachers and youth mentors. Educate!’s goal is to make this practical, skills-based model part of national

Job Summary:  Educate! is looking for an enthusiastic, systems-oriented, ethical and analytical individual with great interpersonal and communication skills to fill the Finance Coordinator position. S/he will support the Finance Department to ensure payments are processed accurately, lead in finance systems’ compliance, timely tracking of accounts receivables and ensuring budget analysis & management. You’ll be joining a motivated, passionate, overachieving team that is positioning Educate! to be the leader in skills-based secondary education in Africa and intensively impact millions of youth each year.

Key Duties and Responsibilities: 

Payment Processing – 40%:

  • Maintaining receipts and detailed records to support transactions.
  • Notifying the FM of any change in account (average, deficit, theft).
  • Online transactions. Imitate payments online and share emails with the approvers.
  • Getting the best rate for every $ sold to Absa which is equivalent or above the current prevailing rate of the day
  • To make sure Educate bills, staff advances and reimbursements are paid in a timely manner after appropriate approval.
  • Review and compile CHIMS/Bank requests to the field team in compliance with Educate! Financial policies and procedures.
  • Ensure all requisitions have all fields completed with correct rounds, weeks and clear dates to avoid repetition or duplication.
  • Prepare a monthly Finance report to reflect Accounts receivable and accounts payable
  • Finance Coordinator is the key contact person with the CHIMS and ABSA team in coordination with the Finance Manager regarding mobile money payments
  • Report any issues on mobile money to the Finance Manager, liaise with the bank/Chims team to resolve any issues in regards to payments.
  • Keep weekly updates from the bank for any changes or communications.
  • Follow up with any errors or issues on the bank statements or incomplete transactions with the bank manager

How will success look like in this function

  • Manage staff payment requests and processing and ensure compliant records.
  • Manage CHIMS and Absa (mobile money platform) requests and Reconciliation.
  • Manage vendor payment requests and processing and ensure compliant records.

 Finance Systems Compliance  (15%)

  • Prepare and Share Internal Auditors schedule for the year and send reminders to respective managers monthly.
  • Ensure all audit issues for the previous month are closed before the next month report by following up with the managers.
  • Support external audit to ensure timely and successful completion.
  • Prepare and share a Finance report by the 10th of every month with managers.

 How will success look like in this function

  • Administer the Finance quiz to all Program Officers, Program Coordinators and managers. Ensure all staff that approve documents have passed the quiz.
  • Manager internal audit process to conclusion. Provide a finance report and follow up any issues to completion/close

 Accounts Receivables (20%) 

  • Manage school invoicing at the beginning of Term 1 and Term 2
  • Manage distribution of school invoices to respective Community Units.
  • Reconcile the accounts receivable ledger to ensure that all payments are accounted for and properly posted into Salesforce.
  • Reconcile payment documents from the field (i.e. receipts and bank slips) with bank Weekly/ monthly bank statements.
  • Produce a monthly Schools Payment Report showing which school has paid how much.
  • Facilitate swift payment of invoices due to E! by tracking balances carried forwards from schools and informing Program Officers accordingly.

How will success look like in this function

  • Keep track and process accounts and incoming payments in compliance with financial policies and procedures.
  • School payments. Timely invoicing and Receipt book reconciliations

Budget Analysis & Management – 25%

  •  Work closely with the Finance Manager to support all budget managers in the budget preparation and review process.
  • Identify variances between actual and budgeted financial results at the end of each Month.
  • Consolidate and share reasons for the variance in a report and share with the managers by the 27th of each month.
  • Ensure department managers meet budget submission deadlines.

How will success look like in this function.

  • Shares Budget vs. Actual with all budget holders anticipates challenges with the budgets and proposes innovative solutions.
  • Track variances and reasons for the variances. Compile and share with Directors the quarterly report.
  •  Upholds proper financial procedures even during busy/difficult times.
  •  Keep track and process accounts and incoming payments in compliance with financial policies and procedures.
  • Coordinate with the Finance Manager and analyze the budget variances against actual and suggest improvement areas.

Qualifications, Skills and Experience:

  • BSc. in Finance, Accounting or Business Administration or Commerce with CPA Level II or ACCA Level II with proficiency in Ms. Excel and Quickbooks.
  • At least 3 years of  professional experience  in a similar role with accounting knowledge, vendor and procurement experience.
  • Systems oriented, solid work ethic and strong analytical skills.
  • People, system, Change and communication management skills with ability to adapt to a fast changing environment

How to Apply:

All suitably qualified candidates are encouraged to apply online at the link below

Click Here

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Deadline: 31st  July 2020

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