Financial Administrative Coordinator NGO Career Jobs – Caritas International Belgium
Job Title: Financial Administrative Coordinator
Organisation: Caritas International Belgium
Duty Station: Uganda
Reports to: Country Representative
About Us:
Caritas International Belgium is a Belgian NGO with headquarters in Brussels and a member of the worldwide Caritas confederation (Caritas Internationalis – with headquarters in Vatican City, Rome). Caritas is a Catholic organization, but executes its mission without distinction of origins, nationality or gender; political, religious or philosophical beliefs. Caritas International has been working in Uganda and South Soudan since 2011, supporting local Caritas partners in emergency, rehabilitation and development programs. The conflict in South Sudan has further intensified since July 2016 and caused an influx of an additional 600,000 refugees in Uganda. Through Caritas Arua, Caritas International implements emergency FSL-programs which benefit 32,000 refugee families in Bidi Bidi and Imvepi refugee settlements. Parallel to the Ugandan refugee project, Caritas International continues to support Caritas Yei and Yambio with food aid and agricultural support.
In order to support the local Caritas partners, Caritas International hires a Financial-Administrative Coordinator with a strong interest in field activities. Interest in field activities is important since the financial-administrative coordinator leads the Belgian team in Arua and is expected to become country representative for Uganda and South Sudan in the next 1-2 years.
Job Summary: The Financial Administrative Coordinator will ensure the sound and transparent financial management of the projects and contribute to strengthening systems and procedures. More precisely, he/she will be in charge of:
Key Duties and Responsibilities:
Financial-administrative advice to the partners:
- Provides training and permanent coaching to the partners about the financial-administrative regulations of the two co-funding donors (Belgian and Swiss Government);
- Encourages partners to release project funds timely (albeit in line with the partner’s existing procedures) in order to ensure timely implementation of the project activities;
- Keenly monitors the partner’s bank movements (for the funds coming through Caritas Belgium), all exchange operations and all expenses in order to ensure their compliance with the regulations of the donors;
- Ensures that financial procedures, systems, policies and controls are implemented in line with the partner’s procedures manual and the project agreements;
- Monitors the respect of budget lines by the partners (including co-funding requirements between the different funding sources);
- Participates in recruitments and tender procedures organized by the partners;
- Guides the partners on all issues linked to the management of the assets bought under this project (motorbikes, cars, computers, …);
- Advises the partners on all issues linked to HR management.
Financial-administrative coordination of the project:
- Receives and checks all financial documentation provided by the partners;
- Ensures that all financial and administrative documentation of the partners is compliant with donor rules, complete and well organized;
- Receives and checks all financial documentation of expenses done by the technical advisors to the project;
- Keeps track of the different funding sources and how they relate to each other (expenditure rate per project, expenditure rate in line with co-funding agreements, …);
- Receives and consolidates the financial reports of the partners and the expense lists of the other advisors into one single consolidated report;
- Coordinate the introduction of winbooks and train the junior financial-administrative advisor in the use of winbooks;
- Coordinates the storage and digital archiving of the project’s financial-administrative files;
- Responsible for wrapping up projects and organizing financial audits.
Qualifications, Skills and Experience:
- The ideal candidate for this placement should hold a Master’s Degree in business, finance or similar;
- Five years of experience – two of which at managerial level;
- Solid experience with financial and accounting procedures of institutional donors (DGD, ECHO, etc…)
- Proficiency in MS Office, Winbooks and/or Navision;
- Personal qualities: strong interpersonal skills, diplomacy, ability to work independently and in a multicultural team, flexibility and versatility, stress resistance;
- Excellent Knowledge of English (French and/or Dutch is a plus).
How to Apply:
All candidates should send their updated CVs and cover letters with the subject line indicated as “Financial Administrative Coordinator Uganda” to D’Heer Griet via Email to cv@caritasint.be
Deadline: 13th January 2018
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