Fresher Admin & Accounting Assistant Job Opportunities – Association for Aid and Relief (AAR Japan)

Fresher Admin & Accounting Assistant Job Opportunities – Association for Aid and Relief (AAR Japan)

Job Title:    Admin & Accounting Assistant

Organisation: Association for Aid and Relief (AAR Japan)

Duty Station: Uganda

Salary Range (Gross):  UGX 890,000 – 1,150,000 per month (depending on the experience and skill of a candidate)

About US:

Association for Aid and Relief (AAR Japan) was founded in 1979 by Yukika SOHMA, our first chairperson, with a mission to help refugees from Indochina, and as a civil organization without any political, religious, or ideological affiliations. It has since then grown into an international organization approved and registered by the United Nations. AAR Japan has five main pillars of activities; 1) emergency assistance, 2) assistance to persons with disabilities, 3) landmine and unexploded ordnance (UXO) action, 4) action against infectious diseases and 5) public awareness raising about global issues in Japan. Since the beginning, AAR Japan has operated in over 60 countries. Currently we are active in 15 countries and areas, including 4 African countries namely Kenya, Zambia, Sudan and Uganda.

Job Summary:  The Admin & Accounting Assistant will manage and accomplish assigned project activities from planning, procurement, mobilization, budget and asset control, implementation and reporting, and other assignments relevant to our project in education and protection area. The person will be based in Yumbe, but may have frequent business trips to Kampala, Arua, and Moyo District.

Key Duties and Responsibilities: 

Administrative work supporting Administrative Officer

  • Manage office supplies stock and place orders
  • Arrange accommodation, travel and postal service
  • Make drafts of various contracts either related to project or administration.
  • Keep proper and correct records of all the office consumables and assets with Microsoft Excel.
  • Arrangement and control stock of project materials in warehouse or storeroom
  • Carry administrative duties such as filing, typing, copying, binding, scanning, etc.
  • Perform other duties instructed by supervisors.

Accounting work supporting Accounting Officer

  • Control petty cash in office
  • Accounting Journal Entry to AAR’s financial system on a daily basis
  • Fill in, check and organize accounting documents (bills, cash slips, invoices, financial supporting documents, receipts)
  • Assist in supervising and giving advice as necessary to other staff to ensure their compliance with the required financial procedure
  • Assist in preparing internal monthly financial reports and financial reports for donors
  • Assist in preparing project audits and annual audits
  • File monthly tax return
  • Fulfill all the demands pertaining to accounting and finance process
  • Update and manage staff payroll
  • providing advice on compiling organization accounting manuals
  • Perform other duties instructed by supervisors.

Qualifications, Skills and Experience: 

  • The applicant must hold a Bachelor’s Degree or higher in in relevant field.
  • A minimum of two years of experience working in accounting / finance or administration in a reputable firm, public body or NGO.
  • Good knowledge of English and preferably of a language commonly used in West Nile.
  • Good Computer Skills especially in Word, Excel accounting software and knowledge of other database preferred.
  • High integrity, self-driven, able to work under challenging circumstances, and able to complete assignments with tight deadlines under minimal supervision.

How to Apply:

All suitably qualified and interested individuals should submit their application to or hand deliver their application to AAR Japan Yumbe Office (*Incomplete application shall not be considered.)

  • The Subject Name for the email shall be: “Admin & Accounting Assistant_Name”
  • Cover Letter (Shall not exceed one A4 page)
  • Curriculum Vitae (CV)
  • Copy of academic and work certificates

Deadline: 30th April 2019

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