Fresher Finance and Administration Assistant US NGO Jobs – International Rescue Committee (IRC)

By | November 29, 2019

Fresher Finance and Administration Assistant US NGO Jobs – International Rescue Committee (IRC)

Job Title:      Finance and Administration Assistant (Fresher Jobs)

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Organization: International Rescue Committee (IRC)

Duty Station: Uganda

Reports to: HR Officer

About US:

The International Rescue Committee helps people whose lives and livelihoods are shattered by conflict and disaster to survive, recover, and gain control of their future. It was created by Albert Einstein more than 80 years and has been working in Uganda since 1998. It has particularly working in the conflict zones where tens of thousands of people have been kills and over 1.6 million displaced. Following a peace agreement in 2006, Ugandans are returning home and looking to rebuild their lives. The IRC is there to protect women and children from violence and exploitation by fostering a safe environment and encouraging education, and is supporting farmers and small businesses, and helping communities promote peace and long-term development.

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Job Summary: The Finance and Admin Assistant is responsible for providing support for day-to-day administrative requirements, including ware house and petty cash management in the IRC satellite office.

Key Duties and Responsibilities:

Administration:

  • Attend to the office telephone, e-mail in a professional manner and ensure timely distribution of mail/messages.
  • Ensure mail pouches to other IRC Offices are dispatched in a timely manner.
  • Prepare invoices and payment request vouchers for all utilities (electricity bills, water bills, newspapers etc) including telephone bills.
  • Ensure proper office management through proactive engagement with office cleaner.
  • Ensures OADM forms/Templates are replenished and updated.
  • Assist to monitor staff movement to/from the field, to trainings, etc. and provide weekly updates (Travel calendars) to relevant staffs
  • Ensure proper inventory system is in place at the satellite office
  • Monitor the stock flow and distribution plans and provide periodic reports
  • Perform any other duties assigned

Finance:

  • Ensure all finance documents/templates are replenished and accessible by staff in the satellite office
  • Follow up cash in transit and transfers at field level
  • Act as a cashier
  • Maintain petty cash account register and ensure petty cash reconciliation and replenish the petty cash when it reaches the minimum limit for satellite office
  • Submit weekly and monthly petty cash summaries to the Finance Officer.
  • Perform any other duties assigned

Qualifications, Skills and Experience:

  • The applicant for the Finance and Administration Assistant job must hold a University studies/ Higher education in Business administration, Business Studies or any other related course;
  • Two years of experience in similar position;
  • Proven skills in administration and finance
  • Strong organizational, interpersonal skills
  • Good administrative skills
  • Strong written and oral English communications skills
  • Excellent computer skills including MS Word, Excel, PowerPoint and Outlook
  • Must be able to work independently while being a strong team player;
  • Strong skills in collaboration with multi-cultural and diverse teams
  • A team builder with excellent people skills; must be culturally sensitive

How to Apply:

All suitably qualified and interested candidates should send their applications online at the link below.

Click Here

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