Fresher United Nations Jobs – Finance & Administrative Analyst – The UN Resident Coordinator Office (UNRCO)
Organization: The UN Resident Coordinator Office (UNRCO)
Duty Station: Kampala, Uganda
Reports to: Head, Team Leader of the UN Resident Coordinator’s Office (UNRCO)
The Resident Coordinator’s Office supports the work of the UN Resident Coordinator and coordinates activities of the UN Country Team in its engagement with the Government as defined by the UN Sustainable Development Cooperation Framework (UNSDCF).
Uganda will soon commence implementing UNSDCF 2021 – 2025, which is the medium-term results framework that describes the response of the UN system to national development priorities. UNSDCF describes how the UN Country Team will contribute to the achievement of development results based on a common country analysis and the UN comparative advantage.
The Resident Coordinator is leading and strategically positioning the United Nations Country Team in Uganda to respond to the current national priorities, mainly to Uganda’s Vision 2040, and the third National Development Plan (NDPIII).
Job Summary: Under the guidance and supervision of the Head, Team Leader of the UN Resident Coordinator’s Office (UNRCO) in Uganda, the Finance & Administrative Analyst is responsible for effective delivery of financial services, transparent utilization of financial resources and management of the UNRCO. The Finance & Administrative Associate is also responsible for the overall management of administrative services, administers and executes processes and transactions ensuring high quality and accuracy of work. He/she analyzes and interprets the financial and other administrative rules and regulations and provides solutions to a wide spectrum of complex financial issues. The Finance & Administrative Analyst promotes a collaborative, client-oriented approach consistent with the UN Secretariat as well as UNDP rules and regulations.
The Finance & Administrative Analyst leads the other administrative and operational staffof the RCO. The Finance & Administrative Analyst works in close collaboration with the Coordination, Partnerships/Communications, and other team members in the UNRCO, Operations Management Team and with DCO, UNDP, MONUSCO staff and Government officials ensuring successful UNRCO performance in Finance and Administration.
Key Duties and Responsibilities:
Implementation of financial and administrative management strategies
- Delivery and monitoring of the Special Purposes Trust Fund (SPTF) and Locally Mobilized
- Resources (LMR) and organization of the cost-recovery system
- Control of RCO accounts
- Control of RCO cash management
- Office Administration and Management
- Facilitation of knowledge building and knowledge sharing
Ensures implementation of operational and financial management strategies, and adapts processes and procedures, focusing on the achievement of the following results:
- Full compliance of financial activities, financial recording/reporting system and audit follow up with UN/UNDP rules, regulations, policies and strategies; implementation of the effective internal control, proper design and functioning of the financial resources management system.
- UNRCO Finance business processes mapping and elaboration/establishment of internal Standard Operating Procedures in Finance/Admin, control of the workflows in the Finance Unit.
- Continuous analysis and monitoring of the financial situation, presentation of forecasts for development and management projects.
- Elaboration and implementation of cost saving and reduction strategies, including contribution to the Efficiency Agenda with close communication with the OMT.
- Follow-up the implementation of the in-situ operational support by the MONUSCO.
- Routinely monitors financial exception reports for unusual activities, transactions, and investigates anomalies or unusual transactions. Informs supervisors and other UNRCO/UNDP staff at Headquarters of the results of the investigation when satisfactory answers are not obtained.
Delivery and monitoring of the Special Purposes Trust Fund (SPTF) and Locally Mobilized Resources (LMR) and organization of the cost-recovery system focusing on achievement of the following results:
- Financial resources management through planning, guiding, controlling of the resources in accordance with UN Secretariat and UNDP rules and regulations.
- Organization of procurement processes.
- Monitoring and reporting of RCO budgets (both SPTF and LMR).
- Establishment of the budgets preparation/modification monitoring system, control of budgetary status versus authorized spending limits (ASL) and budgets delivery levels.
- Making sure that workplans and budget lines in the UMOJA/ATLAS are aligned and spending are charged against appropriate COAs.
- Elaboration of proper mechanisms to eliminate deficiencies in budget management.
- Preparation of cost-recovery bills for the services provided by UNDP/MONUSCO.
- Ensures proper control of UNRCO accounts focusing on achievement of the following results:
- Elaboration of the internal expenditures’ control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted; MPOs, travel claims and other entitlements are duly processed, receipting of goods and services and establishment of accruals are properly done in compliance with UN and UNDP policies and procedures.
- Timely corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers. Timely response to HQ requests to resolve financial data issues.
- Control of the Accounts Receivables for RCO projects and maintenance of the General Ledger.
Ensures proper UNRCO cash management focusing on achievement of the following results:
- Timely review of cash position for local accounts to ensure sufficient funds on hand for disbursements. Timely identification and recording of receipts for income application.
- Monitoring of financial exception reports for unusual activities, transactions and investigation of anomalies or unusual transactions. Provision of information to supervisors and other UNRCO staff at HQ on the results of the investigation when satisfactory answers are not obtained.
- Coordinate with UNDP to daily review of zero-balance account bank statements in Atlas to monitor imprest level; identification and record of contributions.
- Primary contact with local bank management on routine operational matters.
- Initiation of bank transfers and deals, selecting bank transfers and deals for approval and settlement.
- Timely preparation of monthly cashflow forecast for use by the Head of RCO. Liaison with UN Agencies to obtain estimate of their cash requirements.
- Role as cashier for cash disbursements made on site.
- Ensures facilitation of knowledge building and knowledge sharing in the UNRCO and guidance to all stakeholders on financial matters focusing on achievement of the following results:
- Organization/conduct of training for the operations/programme/projects staff on financial management and RBM.
- Synthesis of lessons learnt and best practices in Finance/Admin.
- Sound contributions to knowledge networks and communities of practice.
- Ensure Office Administration and Management
- Procurement of goods and services and monitor the logistics, in accordance with internal policies and procedure
- Filing of invoices and other finance and administrative documents, including file maintenance and archiving
- Provide necessary support to Head of Office and RCO team, as required.
- Support the Human Resource function
- Assets Management
- Any other duties assigned
Qualifications, Skills and Experience:
- The ideal candidate for the UN Resident Coordinator Office Finance & Administrative Analyst job must hold an advanced (Masters) University Degree in Finance/Accounting, Business, or Public Administration, or a professional accounting qualification from an internationally recognized institute of accountancy. Professionally qualified accountants from an internationally recognized institute of accountancy will have a distinct advantage.
- Two years of relevant experience in providing financial management and accounting advisory services, managing staff and operational systems Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of spreadsheet and database packages, experience in handling of web based management systems and ERP financials, preferably PeopleSoft.
- Experience of IPSAS and/or IFRS is required for external candidates.
- Building Partnerships
- Level 1.2: Maintaining a network of contacts
- Maintains an established network of contacts for general information sharing and to remain up-to-date on partnership related issues
- Establishes and nurtures positive communication with partners
- Promoting Organizational Learning and Knowledge Sharing
- Level 1.2: Basic research and analysis
- Generates new ideas and approaches, researches best practices and proposes new, more effective ways of doing things
- Documents and analyses innovative strategies and new approaches
- Identifies and communicates opportunities to promote learning and knowledge sharing
- Develops awareness of the various internal/external learning and knowledge-sharing resources
Job Knowledge/Technical Expertise
- Level 1.2: Fundamental knowledge of own discipline
- Understands and applies fundamental concepts and principles of a professional discipline or technical specialty relating to the position
- Ability to formulate and manage budgets; manage contributions and investments; manage transactions; and conduct financial analysis, reporting and cost-recovery.
- Possesses knowledge of organizational policies and procedures and applies them consistently in work tasks
- Identifies new and better approaches to work processes and incorporates the same in his/her work
- Analyzes the requirements and synthesizes proposals
- Strives to keep job knowledge up-to-date through self-directed study and other means of learning
- Demonstrates good knowledge of information technology and applies it in work assignments
- Demonstrates in-depth understanding and knowledge of the current guidelines and tools and utilizes these regularly in work assignments
- Promoting Organizational Change and Development
- Level 1.2: Basic research and analysis
- Researches and documents ‘best practices’ in organizational change and development within and outside the UN system
- Demonstrates ability to diagnose problems and identifies and communicates processes to support change initiatives
- Design and Implementation of Management Systems
- Level 1.2: Research and analysis and making recommendations on management systems
- Make recommendations relative to work-processing approaches and procedures which would lead to more efficient systems design
- Client Orientation
- Level 1.2: Establishing effective client relationships
- Researches potential solutions to internal and external client needs and reports back in a timely, succinct and appropriate fashion
- Organizes and prioritizes work schedule to meet client needs and deadlines
- Establishes, builds and sustains effective relationships within the work unit and with internal and external clients
- Anticipates client needs and addresses them promptly
- Promoting Accountability and Results-Based Management
- Level 1.2: Basic monitoring
- Gathers, analyzes and disseminates information on best practice in accountability and results-based management systems
- Demonstrate corporate knowledge and sound judgment
- Self-development, initiative-taking
- Acting as a team player and facilitating team work
- Facilitating and encouraging open communication in the team, communicating effectively
- Creating synergies through self-control
- Managing conflict
- Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each staff member.
- Informed and transparent decision making
How to Apply:
All applicants who wish to join the UN Resident Coordinator Office should apply online at the link below.
Deadline: 21st December 2020