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KGGA @100 Documentary Terms of Reference – Kenya Girl Guides Association

KGGA @100 Documentary Terms of Reference – Kenya Girl Guides Association


Opportunity at the Kenya Girl Guides Association (KGGA)

Terms of Reference: KGGA @100 Documentary

The Kenya Girl Guides Association (KGGA) is the largest and oldest girls and women only organizations in Kenya.

The Association has been active in Kenya since 1922, is multi-racial, non-religious, non- political and non-profit-making organization that seeks to empower girls and young women to realize their fullest potential as leaders and responsible citizens of the world.

KGGA is seeking a Documentary producer Service Provider for its centenary celebrations to be held in Nairobi, Kasarani Indoors arena in February 2022.

As a run-up to the main event, the organization has organized activities from February 2021 to February 2022 under the theme ‘AWAKENING HER POTENTIAL’.

Objective: To assist Kenya Girl Guides Association Centenary Celebration Committee in recording interviews, activities, compiling, editing and production a documentary on the story of guiding in Kenya.

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The event is expected to bring together approximately 3000 local and International guests drawn the Public, private and non-profit sectors as well as members of the Kenya Girl Guides Association fraternity.

The specific role of the Documentary production consultant is as detailed below:

1. Background

✓ The Kenya Girl Guides Association celebrates 100 years of existence.

2. Objectives

✓ Document the 100 year journey of the KGGA since inception by weaving the story of Guiding in Kenya.

3. Qualifications

✓ Experience in filming, editing and packaging audio visual content

✓ Access to HD cameras, lighting, sound and editing equipment for filming and editing

✓ Efficient time management and professionalism

✓ Ability to conduct interviews in English & Swahili (other Kenyan languages would be an advantage)

✓ Track record of similar content delivered for clients in the past.

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4. Scope of Work

✓ Research

✓ Write script

✓ Filming

✓ Editing

✓ Voicing

✓ Narration

✓ Subtitling

✓ Motion & still graphic packaging

5. Deliverables

✓ Detailed timeline

✓ Work plan

✓ Draft outline

✓ Budget

✓ Shooting schedule

✓ First draft of documentary

✓ Trailers

✓ Project files and all raw materials

✓ Final cut documentary (Broadcast Standards, full HD technology, format 16:9)

6. Reporting

✓ To KGGA Planning Committee

How to Apply

Qualified firms are required to send a Technical and Financial proposal (as separate documents) as per the Terms of Reference for the assignment (TOR)demonstrating their capability and relevant experience.

The application should be sent via email to secretariate@kgga.co.ke.

Please indicate on the email subject “Centenary Celebrations Documentary Services.

The deadline for submission of proposals is 5PM 2nd June 2021.

Proposals received after that time and date will not be considered.

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Any form of canvassing will lead to automatic disqualification.

Email queries and answers will be responded to and shared with all those that will have expressed interest.


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