No Experience Administration Assistant NGO Job Careers – Africa Retreat Centre

No Experience Administration Assistant NGO Job Careers – Africa Retreat Centre

Job Title:    Administration Assistant

Organization:  Africa Retreat Centre

Duty Station:  Kampala, Uganda

About US:

Africa Retreat Centre is an Addiction and Mental health treatment facility discreetly situated in Bukoto, easily accessible by road. We are a collection of professionals committed to addiction and mental health treatment and facilities designed to be a temporary home as you start your journey to freedom. Our carefully crafted approach encompasses all aspects of addiction treatment, from intervention and detox to ongoing support after you leave our program.

Job Summary:  Africa Retreat Centre is looking for an Administration Assistant to join our team. The ideal candidate will have a head for numbers, experience with MS Excel, strong communication, and strong analytical skills. The Administration Assistant will report directly to the General Manager, and will need to demonstrate the ability to work proactively and independently in a fast-paced office environment. We offer opportunities for advancement for the right candidate, and a competitive salary basing satisfactory performance shall be given .

Key Duties and Responsibilities:

  • Serves visitors by greeting, welcoming, and directing them appropriately.
  • Notifies company personnel of visitor arrival.
  • Maintains security and telecommunications system.
  • Informs visitors by answering or referring inquiries.
  • Directs visitors by maintaining employee and department directories.
  • Maintains security by following procedures, monitoring logbook, and issuing visitor badges.
  • Operates telecommunication system by following manufacturer’s instructions for house phone and console operation.
  • Keeps a safe and clean reception area by complying with procedures, rules, and regulations.
  • Supports continuity among work teams by documenting and communicating actions, irregularities, and continuing needs.
  • Contributes to team effort by accomplishing related results as needed.
  • Assist with the preparation of financial statements.
  • Analyse and reconcile bank statements and general ledgers.
  • Post journal entries for accrued expenses and revenue.
  • Maintain and record fixed assets.
  • Prepare and file local compliance reporting as necessary.
  • Perform any other duty as assigned by the line Manager.

Qualifications, Skills and Experience:

  • The applicant must be a professional with either a Diploma or degree from any recognized institute in the field of Humanities or accounting is desired.
  • Familiarity with phone systems is an added advantage
  • Previous experience with Microsoft Office software preferred.
  • Experience in a similar role is an asset.
  • Telephone Skills
  • Verbal Communication
  • Listening
  • Professionalism
  • Customer Focus
  • Organization
  • Handles Pressure
  • Supply Management

How to Apply:

If you are sure that you possess the necessary qualifications and experience; please send your CV and motivation letter to the General Manager Africa Retreat Centre, Uganda, quoting the job title on the email subject (Administration Assistant) to  and copy in

Well as we welcome all interested candidates, only shortlisted candidates will be contacted and therefore, consider yourself unsuccessful, after two (2) weeks of set deadline of submitting applications.


Deadline: 20th November 2020

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