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No Experience Personal Secretary (Special Grade) Job Vacancies – Ministry of Public Service

No Experience Personal Secretary (Special Grade) Job Vacancies – Ministry of Public Service

Job Title:    Personal Secretary (Special Grade) – No Experience Jobs

Organization: Public Service Commission

Placement Organization: Ministry of Public Service

Duty Station: Kampala, Uganda

About US:

The Public Service Commission is established under the provisions of  Article 165(1) of the 1995 Constitution. In fulfillment of its functions under Article 166,  the Commission is required to make a report to Parliament in respect of each year’s performance of its functions.

Key Duties and Responsibilities: The incumbent will be responsible to the Senior Personal Secretary for performing the following duties:-

  • Drawing up and monitoring programmes, activities and appointments in conjunction with relevant Officers;
  • Taking dictation, transcribing and presenting accurate and error free work;
  • Attending to callers, either in person or on telephone;
  • Ensuring timely responses to enquiries and correspondences to and from the office;
  • Receiving incoming mail and supervising the dispatch of outgoing mail;
  • Organizing meetings, taking minutes and conveying decisions of such meetings to the relevant Officers/Offices;
  • Ensuring that relevant documents for meetings and speeches are produced on time and that they are properly organized;
  • Drafting letters of routine in nature;
  • Providing Office Managerial Services which include: ensuring cleanliness and orderliness of the office, managing records in accordance with established security and records management procedures, requisitioning and managing office stationery and equipment and;
  • Any other duties as may be assigned from time to time.
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Qualifications, Skills and Experience:

  • Applicants should be Ugandans in possession of an Honours Bachelor’s Degree in Secretarial Studies; or Office and Information Management obtained from a recognized University/Institution.
  • Ethics and integrity; interpersonal, communication and computer skills; ability to adapt to multi-cultural settings; effective organizational and planning skills; time management skills; technical skills; report writing skills; negotiation skills; capacity for teamwork; innovation and concern for results, quality and standards.
  • Age: Above 21 years

How to Apply:

All candidates should apply online, Click Here

  • Scan and submit relevant documents (‘O’ Level, ‘A’ Level, Degree and Professional Documents, copies of letters of appointment, confirmation and promotion) on-line.
  • Each attachment must not exceed a limit of 1MB and only portable documents format (PDF) is allowed.
  • Officers serving in the Public Service are required to print an Extract of PS Form 3 (2008) and obtain recommendation from their Responsible Officers.  Scan the recommendation together with the rest of the documents and submit online.
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Deadline: 2nd December 2020

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