Partnerships and Grants Manager NGO Careers – Saferworld
Duty Station: Kampala, Uganda
Reports to: Team Leader
Saferworld is an independent international organisation working to prevent violent conflict and build safer lives. We work with people affected by conflict to improve their safety and sense of security, and conduct wider research and analysis. We use this evidence and learning to improve local, national and international policies and practices that can help build lasting peace. Our priority is people – we believe in a world where everyone can lead peaceful, fulfilling lives, free from fear and insecurity. We are a not-for-profit organisation operational in 12 countries across Africa, Asia and the Middle East.
Job Summary: The Partnerships and Grants Manager will oversee the effective grant management and compliance process of Saferworld’s Uganda grants, working closely with project teams, ensuring strong systems for project management are in place. S/he will play a key role in overseeing the grant management and compliance of a significant new programme being co-delivered with TPO Uganda; with the aim of addressing main conflict drivers, which include but not limited to; competition over natural resources; the mass influx of refugees; inadequate transitional justice processes; and flawed electoral processes, leading to a more peaceful, secure and resilient communities in Uganda.
Key Duties and Responsibilities:
Lead on ensuring effective grant management of Saferworld’s grants in Uganda
- Ensure systems, processes and workflows for grant management and compliance are in place – including developing or updating them when required.
- Manage the reporting process on a portfolio of grants relating to the Uganda programme – including working with the project and finance teams to produce and write timely and accurate narrative and financial reports.
- Ensure relevant project documentation is stored and updated systematically, enabling everyone to have access to the right information regarding the grants.
- Manage the process of the grant set up and closure, working with teams in Uganda and in London to ensure relevant staff know about their roles and responsibilities in relation to compliance, as well as deadlines.
- Coordinate monthly grant management meetings with finance and project staff, to ensure that finances are reconciled, communication around the grant progress is up to date, and follow up actions are recorded and acted upon – including informing relevant staff or the donor about changes.
Work with Saferworld staff and partners to ensure programme compliance and quality, in a way that reflects the principles of power-sharing and accompaniment
- Provide support to Project Managers in developing activity and spending plans with programme team and partners, and reviewing budgets according to donor rules.
- Work closely with the MEL Adviser and Programme Support and Learning team to ensure that MEL information required for reports is shared and information needed is recorded and collected, including for evaluations.
- Work closely with the programme staff to develop working relationships with Saferworld’s partners through regular communications and coordination, including in signing Memorandums of Understanding, adherence to partnership agreements and processes, financial receipts and expenditure reports, developing and managing systems to track partner’s spend against income in relation to the project, contract compliance, and donor financial and narrative reports – including IATI where needed.
- Support the implementation and integration of safeguarding and other priority Saferworld policies with Uganda programme staff and partners.
Lead on ensuring donor compliance and reporting and strategic engagement in Uganda
- Manage and maintain good donor communications for existing and new grants through effective grant management and donor stewardship, including coordinating responses on contracts and ensuring contractual compliance.
- In coordination with Uganda and London teams, ensure submission to donors of timely financial reports, payment requests and updated budget forecasts and amendments for approval.
- Work with regional and HQ finance teams to ensure project audits meet donor regulations and deadlines.
- Work with Uganda and funding colleagues to nurture and develop donor relationships.
- Represent Saferworld and facilitate engagement with external funders to advocate for change and promote support for Saferworld’s work.
- Together with funding and programme development staff, identify and support the development and implementation of a funding strategy and support programme development and funding proposals.
Qualifications, Skills and Experience:
- Proven experience of project and budget management (e.g. project planning, grant management, compiling and monitoring budgets, monitoring and evaluation, narrative and financial reporting), preferably in an NGO or INGO setting.
- Experience in developing and maintaining systematic and transparent records in order to keep track of projects and for accountability and auditing.
- Experience of donor compliance and managing institutional donor funding (e.g. from the EC, UK or Sweden would be an advantage).
- Experience of effective and values-based partnership work between international and local organisations and communities.
- Experience in areas such as peacebuilding and conflict prevention is an asset.
- Experience in organisational learning or organisational development, including support partners’ in organisational development is an asset.
- Experience of using Sun systems – for financial management and reporting would be an advantage
- Experience of being involved in auditing process is desirable
- Excellent written and oral communications skills in English
- Excellent writing skills, including report writing
- Strong interpersonal skills and ability to communicate with people from all walks of life
- Ability to explain complex ideas in easily accessible ways tailored to different audiences
- Strong planning skills
- A self-starter who is willing to take the initiative and drive things forward with minimal oversight
- Personable and committed to working as a team – ability to take a cooperative and problem-solving approach
- Ability to develop and maintain positive relationships with a wide range of stakeholders, including civil society organisations, government bodies and officials, and international donors
- Commitment to and compliance with Saferworld’s safeguarding principles
- Commitment to respect and value equality and diversity, and understanding of how this applies to own area of work
- Commitment to own continuing personal and professional development
- Commitment to the vision, mission and values of Saferworld
- Ability to travel frequently to northern Uganda, Karamoja, West Nile, Western Uganda and other areas as may be required.
- Potential occasional travel in the region and internationally
How to Apply:
All candidates are strongly encouraged should apply with an application form, Download Here send to HR Team at firstname.lastname@example.org (Ref: UG-PGM)
Deadline: 21st June 2020