Senior Procurement Officer, Innovation and Digitalization Jobs – Watoto Church Ministries

Senior Procurement Officer, Innovation and Digitalization Jobs – Watoto Church Ministries

Job Title:   Senior Procurement Officer, Innovation and Digitalization

Organisation: Watoto Church Ministries

Duty Station:  Kampala, Uganda


About US:

Watoto Church Ministries and Community Care has experienced exponential growth in the past couple of years composed of multiple Celebration Centres (Campuses) and diverse Community care initiatives that include; Child Care, Community and Neighbourhood, Education and FM Radio amongst others. In all of this, Watoto remains a local church, committed to celebrating Christ and caring for community.


Job Summary: The Senior Procurement Officer, Innovation and Digitalization will spearhead and manage the decentralization strategy and digitalization of the procurement function in the key aspects i.e. e-procurement system, ERR procurement portal and e-Document Management system in Watoto Ministries.


Key Duties and Responsibilities:

Innovation and Digitalization

  • Manage the e-market including on-line prequalification of service providers and ensure value for money for Watoto procurements.
  • Develop, maintain, and update e-Annual Master Procurement Plan developed on Campus based procurement plans.
  • Manage the Procurement Portal.
  • Determine procurement performance indicators and milestones to be used in the monitoring and assessing progress in the implementation of the Annual Master Procurement Plan.
  • Ensure that the market structure and commodity variances are continuously monitored and verified with appropriate stake holders.
  • Ensure that campuses undertake procurement planning using e-Procurement system
  • Undertake procurement research to identify procurement solutions that foster creativity and innovation.
  • Support decentralisation of the procurement function in Watoto Ministries.

Procurement processes

  • Participate in the department budget planning process and develop quarterly e-procurement work plans.
  • Ensure compliance to the standard operating procedures, procurement, and disposal policy.
  • Ensure that all procurement operations are carried out in accordance with the procurement plan as approved by the Church Council.
  • Design and implement an electronic document management system.
  • Manage migration of data (files, forms, contracts etc) from manual processes to the electronic format.
  • Manage the e-prequalification of services providers, on-line and reverse bidding process in the e-procurement system.
  • Support and consolidate the development of Campus-based e-procurement plans into the Annual Master Procurement Plan.
  • Build capacity of the Campuses in management of procurement activities at decentralised level.
  • Undertake compliance checks and monitor implementation of the e-Procurement plans at campus level.
  • Assist senior and line management by providing expert guidance to understand and implement e-procurement system.
  • Co-ordinate activities with the other departments in the procurement and disposal process, especially in the preparation of Terms of Reference & Specifications.
  • Continually source for cost-effective supplies, works and services.
  • Co-ordinate arrangements for the negotiation process where necessary and post monthly savings.
  • Maintain an e-database for monitoring performance of all service providers and manage supplier relationships.
  • Ensure proper record keeping using e-document management system.

Human resource management and development

  • Ensure new staff in the department are properly oriented and performance standards well explained.
  • Ensure that staff under your supervision have clear performance standards and are appraised as per the Human Resource Policy.
  • Train, coach, and mentor staff under your supervision in the department and campuses to deliver high performance.

Qualifications, Skills and Experience:

  • A minimum of a Bachelor’s Degree in Procurement, Business Administration, Economics or a relevant discipline.
  • Membership of a professional body.
  • A minimum of three years’ working experience in a reputable organization.
  • Computer literacy in Microsoft applications and database management.
  • Management Information systems.
  • Must be willing to live up to organisational values, confident and
  • Should possess the ability to write and present analytical and informative reports.
  • Should be a good communicator, must have a high level of integrity, confidentiality, trust, good work ethics and sound judgement.


How to Apply:

All candidates should apply online at the link below.


Click Here


Deadline: 19th October 2022

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