Supply Chain Officer NGO Jobs – Humanity & Inclusion
Job Title: Supply Chain Officer
Organisation: Handicap International Federation (Humanity & Inclusion)
Duty Station: Kampala, Uganda
Responsible to: Regional Logistics Manager
Gross Salary: UGX. 2,208,949
Starting Date: 1st October 2021
About US:
Handicap International Federation (operating under the name Humanity & Inclusion) is an independent and impartial aid and development organisation working in situations of poverty and exclusion, conflict and disaster. We work alongside disabled and vulnerable people to help meet their essential needs, improve their living conditions and promote respect for their dignity and fundamental rights.
Key Duties and Responsibilities: Under the supervision of Regional Logistics Manager and in direct coordination with Logistics Teams, the job holder manages the Base’s logistics in compliance with Handicap International (operating under the name Humanity & Inclusion) internal framework and institutional donor regulations so as to ensure on-going logistical support for the activities developed through carrying out the following responsibilities:
Follow up the program procurement organization at Capital Level and to support the forwarded procurement request from Site and Sub Offices.
- Involving in setting procurement plan setting in collaboration with Log Manager and project Staffs
- Support Log Manager to analyze the local market and keep an up-to-date database of local suppliers that satisfy the association’s criteria (quality, price, service, ethics) and needs.
- Organize local and regional procurement process according authorized PSR received from Capital and Sites office in line with HI Purchasing procedure within accountability, transparency.
- Maintain Supply records of Purchase monitoring Chart (PMC).
- Organize local transportation of merchandise: choice of transport and packing, planning and monitoring of consignments, administrative and customs clearance formalities.
- Organize any distribution of merchandise for the project’s sites.
- Makes sure that goods and services provided comply with the request (quality, quantity, price, deadline, origin, etc.)
- Receives the invoice and prepare HI Payment Authorization form to be validated by the Budget Holders with attaches a copy of the Purchase and Service Request for transmission to the cashier.
- Follow up and maintaining the Services and Supplies Framework contract and its monitoring chart.
Carrying out or ensuring correct management of warehouse or Storages dedicated to store equipment’s and items for the operation at Capital Level and to support the Stock management from Site and Sub Offices.
- Follow up the identification of stock need in collaboration with project manager, and Regional Logistic Manager to prepare PSR for operation kits and consumable replacement need.
- Follow up and update the Stock cards in according receiving or releasing stock movement.
- Update monthly stock report (SMC) base on Stock Card and transmitted to Regional Logistic Manager.
- Establishing staff and equipment forecasts required for loading/unloading.
- Organize the physical management of stocks in collaboration with Logistic Manager.
- Organize the periodic inventory stock take or reconciliation.
- Organize periodic stock controls; Stock Card and stock monitoring chart.
- Manage the flow of merchandise.
- Organize stock distribution of merchandise for the project’s operation sites.
- Provide the relevant information and report of stock to Project managers or relevant owner of stock.
Managing “logistical support functions” team under his/her line managing
- Follow up the logistical support functions team.
- In collaboration with Log Manager to produce work objective setting and carrying out appraisal assessments.
- Managing staff leave and temporary replacement for the duty.
- Disciplinary measures.
Organize Supply Chains administrative filing system
- Managing supplies archives are handled in both of manual and computerize
- Providing all relevant auditing document in collaboration with Log and Finance managers
- Submit the relevant tools of base or functions handled regularly
Respect of HI identity, rules and policies
- In coordination with the Human Resources Manager and Program Manager:
- Know, understand, apply and respect HI code of conduct and ethics, HI mandate and values, HI rules and operating procedure, HI policies (child protection policy, policy and mechanism for the prevention of and fight against bribery, the protection of beneficiaries from sexual exploitation and abuse policy) and make sure they are known, understood, applied and respected by its team.
- Know, understand, apply and respect HI security rules and make sure they are known, understood and applied by her/his team.
- Regular refresher trainings are organized.
- General: Any other duties and tasks as assigned by the Regional Logistics Manager and Finance Manager in line with mission objectives, outcomes, implementation and strategy.
- He/she will have to create and maintain an environment which prevents sexual exploitation and abuse and promotes the implementation of the code of conduct.
Qualifications, Skills and Experience:
- The ideal applicant must hold a Bachelor’s Degree in Transport and Logistics, Supply Chain Management or any other relevant degree with proven experience in Logistics and Supply Chain Management.
- At least three (3) years of practical experience in Logistics and supply chain management.
- Proven experience managing the supply chain process.
- Proven experience in Stock management.
- Proven experience in general services management and Management of technical equipment.
- Proven Experience in Vehicles management.
- Knowledge on local market and ability of negotiation.
- Legal knowledge of civil and commercial law (contracts).
- Good computer operating skills (excel + word).
- Knowledge on stock / Technical organization and procedure.
- Knowledge on general warehousing mechanism.
- Knowledge of procedure of material or service requisition.
- A communicative English and ethnic language.
- Anticipation and Reactivity.
- Reliability, trustworthy and Accountability.
- Organisation and Team work.
- Ability working with multicultural and plural-disciplinary teams.
How to Apply:
All Interested and qualified applicants please send an updated CV (3 pages max, including three professional referees current and/or past line managers) with a cover letter to HR department at recruitment@uganda.hi.org indicating the position applied for
NB:
- Humanity and Inclusion is an Equal Opportunity Employer, we encourage females and persons with disabilities to apply to become a part of our organization.
- HI staff must adhere to the values and principles outlined in the Code of Conduct. In accordance with these values, HI operates and enforces policies on Beneficiary Protection from Sexual Exploitation and Abuse, Child Safeguarding, Anti-fraud, bribery, and corruption.
- HI does not solicit funds in exchange for employment opportunities.
- Any efforts to influence the recruitment process will lead to automatic disqualification.
Deadline: Wednesday 12th September 2021 at 5:00pm
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