Assist in reviewing all finance documents and ensuring adherence to finance policy & procedures before making payment
Issuing of cash in line with Concern’s financial procedures & policies including ensuring the cash-box is stored securely during cash hours
Conducting daily and weekly cash counts, reconciling cash balances to cashbook balances and reporting any discrepancy
Preparing the float aging analysis report for review by Line Manager
Posting all cash and mpesa transactions on a daily basis
Properly labeling and filing all cash and mpesa documents and files
Administration and Basic IT User Support:
Monitoring all stationery & office supplies and utilities to ensure timely & adequate supply & proper utilization
Organizing for and supervising housekeeping services – garbage collection, pest and rodent control and office cleaning to ensure a clean, health, safe and professional working environment**
Working closely with the ICT to provide basic IT user support e.g. connecting staff to the internet, printers, copiers, shared folder etc.
Working closely with ICT to maintain an updated asset and inventory register for Marsabit County and be responsible for the issuance and recovery of Concern assets and inventory in Marsabit
Stores and Distribution
Releasing, issuing and receiving goods from and to the stores
Verify all stock moving in and out of the stock to ensure that they are in good condition and quantities
Ensuring appropriate forms are used, and authorization provided, for all stock movements
Organizing dispatch, loading and offloading of deliveries
Ensuring proper and safe handling of stock
Limiting access to the store and ensure that it is locked when unattended
Ensuring the store is clean, neat and orderly at all times
Ensure that materials are
stacked safely with no risk of injury or damage and in such a way as to ensure ease of access
Recording and reporting any stock damages, discrepancies or shortages
Maintaining accurate and complete store records in line with Concern’s policy & procedures
Responding to Emergencies
Participating and contributing as necessary towards Concern’s emergency response as and when necessary
Complying with Concern’s health, safety and security guidelines during emergencies
Concern Code of Conduct and Associated Policies:
Adhering to the standards of conduct outlined in the Concern Code of Conduct & Associated Policies
To support and promote the standards outlined in the Programme Participant Protection Policy and Concern Code of Conduct
Qualifications, Skills and Experience
A Degree in Accounting, Finance, Business or Public Administration or relevant field
Professional certification ACCA/CPA – Minimum level II
At least one (1) years’ experience in a similar role. Experience in an NGO or CBO is preferred
Knowledge of and competency in common finance/accounting and administration, logistics processes and procedures
Proficiency in the use of MS Office
Excellent communication, interpersonal, planning and organization skills
Fluency in English and Kiswahili. Fluency in the local language is preferred.
