Diploma in Business Administration or equivalent qualification from a recognized institution.
Knowledge of administrative, budgetary, financial, and human resources policies and procedures.
High level of proficiency in computer applications.
Key Skills and Competencies
Strong communication and reporting skills
Good interpersonal, decision making and analytical skills.
Team player
Excellent personnel and financial management skills
Strong organizational, office and time management skills
Ability to multi-task and take initiatives with minimal supervision.
Major Duties and Responsibilities
Work with finance on activities related to budgets for new funding, project/project preparation and submissions, progress reports, developing and planning budgets for each project strategic area and assists in forecasting future resource needs.
Track expenditure and prepare timely reports for submission to Project Manager, PIs, Partners and Donors
Review financial and administrative vouchers and monitor MPESA payments.
Recommend approvals of project operating invoices and vouchers for payment.
Liaise with finance to ensure funds are available before processing LPOs and with relevant departments to ensure Request for Purchases is completed for timely procurement and delivery of project supplies.
Maintain an inventory register and conduct unannounced inventories inspection to ensure all assets are available and maintained per schedule.
Manage office transport, track vehicle and motorbike expenses and highlight concerns
Liaise with Human Resource on hiring and orientation of project staff.
Manage timesheet tracker per project and maintain leave schedules.
Coordinate archiving of office records.
Coordinate project meetings and take minutes.
Facilitate processing of project staff travel requisitions.
Coordinate clearance of visitors to the branch and liaise with relevant departments for clearance, work permits, hotel reservations, ground transportation and office space.
Prepare welcome packets for visiting scientists.
Generate reports on project expenditure
Any other related duties as may be assigned from time to time by the immediate supervisor
Applications should include the following:
Letter of Application (indicate vacancy number)
Current Curriculum Vitae with telephone number and e-mail address.
Letters of reference from your referees.
Copies of Certificates and transcripts
How to Apply
Apply to Deputy Director, CGHR, PO Box 1578-40100, Kisumu not later than March 3, 2021.
Submit your application including documents via Email address
cghr@kemri.org
KEMRI Is an Equal Opportunity Employer; Women and Disabled Persons Are Encouraged to Apply.
KEMRI Does Not Charge a Fee at Any Stage of Its Selection Process Including Application, Interview Meeting and Processing of Offer Letter.
If Asked for a Fee, Report Such Request Immediately to Relevant Authority
