Pwani University, a Premier University at the Coast situated in the beautiful scenic tourist resort town of Kilifi is an equal opportunity employer.
The University’s Mission is to generate, disseminate and apply knowledge while sustaining excellence in teaching, learning and research by molding students to international standards and encouraging and supporting members of staff to undertake research.
The University has a vacancy for the position of Human Resource Clerk – Temporary/Locum.
Requirements for the Position of Human Resource Clerk- Locum
This is a temporary/short term position available for three (3) to six (6) months
Academic Qualification
Applicants Must have a Minimum of D plain in KCSE and Certificate in Computer application
Experience
At least two years’ experience in clerical work with excellent knowledge of office operations
Key Responsibilities
File all documents and ensure that there is a filling order and organization for an easy future
retrieval.
Ensure procured office stationery is available for office use by collecting items from the
stores
Deliver to the appropriate departments, letters and others correspondence to facilitate timely
response/action
File letters received and dispatch of files to action officers to update records to confirm
current status on a daily basis
Offer data entry and clerical services to the Human Resource Department
Trace files on a regular basis that have overstayed in action officers’ office to conform to
International Organizational Standards requirement of seven day return policy of files to the
registry.
Arrange files and documents in the Department and ensure neatness of the office
Ensure all Closed files not in use are archived
Ensure files in the archives are regularly dusted and well arranged
Prepare summaries and data for further analysis and decision making
Scan and post records to HR software facilitate service automation
Liaise with the Human Resource Assistants in utilization of office appliances such as photocopier, printers and computers to assist in the efficient operation of departmental activities on a daily basis
Ensure files are properly updated and shelved in the cabinet for safety and easy retrieval;
employ proper inventories for the same to ensure that there is a logical retrieval of the same.
Assist in preparation of a variety of documents i.e., agendas and memoranda for the purpose
of documentation and communication.
Open, sort and distribute incoming mail and prepare outgoing mails to receive and disseminate information in the Human Resource Department on a daily basis.
Perform any other duties as assigned by the Head of Department
Skills and Competencies
Computer literacy
Knowledge of clerical, operational or customer service skills acquired through education,
experience or on the job training
