Supports in ensuring effective and efficient HR and Administrative support to the DRC Kakuma and Lodwar Field Office
Responsibilities:
• Support the Program Support Coordinator and HR Coordinator in developing, establishing, maintaining, archiving and auditing HR and administrative systems.
• Act as a focal point on issues related to HR Policies in liaison with the Coordinator.
• Monitor and supervise HR assistants in Kakuma.
• Ensure personnel files are complete and updated while ensuring adherence to highest levels of confidentiality.
• Maintain the R&R schedule and maintain leave tracking to ensure complete documentation for movement at all times for Kakuma based staff.
• Receive new employees and conduct preliminary induction and introduce them to all departments and staff.
• Act as Liaison between DRC and the Catering and Cleaning company and follows with its representative on the general compound cleanliness, hygiene, and services provided.
• Participate in the recruitment process in KKM to ensure compliance with DRC hiring procedures as outlined in the HR Manual as well as preparation for contracts for incentive staff.
• Administer exit interviews and monitor clearance by exiting staff.
• Assist the HR Coordinator in coordinating the annual performance appraisal exercise. Liaise with relevant supervisors to ensure all the relevant appraisal forms /documents are submitted in a timely manner.
• Supports the HR Coordinator in carrying out and archiving staff recruitments, as well as maintaining a preferred-candidates roster in the Kakuma office.
• Manage disciplinary and grievances issues arising from the area office.
• Ensure up-to-date personnel records are maintained according to organizational best practice and compliant with both organizational policy and the appropriate local legislation.
• Assists with completion of necessary reports or compilation of information as requested.
• Ensures that efficient filing and record-keeping systems are established and maintained both HR and Admin functions.
• Updates and distribute Kenya Program contact list phone, email, Skype and organogram.
• Ensure up-to-date personnel records are maintained according to organizational best practice and compliant with both organizational policy and the appropriate local legislation.
• Provide basic ad hoc procurement support to the
Logistics Department.
• Handling incoming and outgoing mail/correspondence and distribution and filling of the same.
• Assist in organizing and coordinating logistical arrangements pertaining to various events such as meetings, briefings and work-related travel/accommodation and attend meetings, take and prepare minutes and distribute the same to relevant parties.
• Coordination of accommodation booking in for visitors in KKM and ensure they are invoiced for payments.
• Liaise with security focal person and the officer responsible that there is sufficient lighting and firefighting equipment installed.
• Ensures that office premises, furniture and equipment are properly managed and maintained.
• Promote and share ideas for improvement of the support function.
• Attends to other administrative support, program support and other duties as assigned.
Experience and technical competencies:
• 5years experience in HR/Admin role.
• At least 3 Years’ experience as a HR/Admin Officer.
• Experience working in international organization.
• Minimum of a Degree in Human Resources and/or Administration from a recognized institution an added advantage.
• Cheerful presence and people skills.
Education:
• Bachelor’s Degree in Human Resource Management.
• Member of a professional body such as IHRM.
Languages: Fluent in English & Swahili
DRC Core Competencies:
In this position, you are expected to demonstrate DRC’s five core competencies:
• Striving for excellence: You focus on reaching results while ensuring an efficient process.
• Collaborating: You involve relevant parties and encourage feedback.
• Taking the lead: You take ownership and initiative while aiming for innovation.
• Communicating: You listen and speak effectively and honestly.
• Demonstrating integrity: You act in line with our vision and values.
How to Apply
We only accept applications sent via our online-application form on www.drc.ngo under Vacancies. Applications should be sent no later than: 28th March 2021.
