The key function of this role is the management of Accounts Payable (AP) and suppliers.
Minimum Qualification: Bachelor
Experience Level: Mid level
Experience Length: 5 years
Job Description/Requirements
FINANCIAL ACCOUNTANT (PAYABLES) POSITION
REF: AFD/FIN/ 09-08/2021N/08-2021
1. IDENTIFICATION
Job title
Financial Accountant (Payables) Reporting to
Finance Business Partner – Payables & Treasury Function
Finance Unit Physical Location
Inside Wilson Airport, Nairobi
2. MAIN PURPOSE OF JOB
• The key function of this role is the management of Accounts Payable (AP) and suppliers.
• The Financial Accountant (Payables) will ensure that Accounts Payables transactions are captured accurately in the accounting system and payables managed in an efficient and optimal manner.
• The incumbent to ensure good relationships are nurtured and maintained with vendors.
3. PRINCIPAL RESPONSIBILITIES
KEY RESPONSIBILITIES
Payables Management
MAIN TASKS
• Receiving and authenticate invoices and/ or statements from suppliers checking for accuracy, procurement process and supporting documents.
• Book invoices in the Microsoft Dynamics Nav system accurately and to the right expenses/assets lines.
• Ensuring that expenses are duly supported by an Invoice, Delivery Note, Goods Received Note, LPO/Contract, Purchase Requisition etc.
• Paying suppliers on the scheduled payment day(s) and ensure alerts/advices are received by the suppliers on the amounts paid and the invoices against which the payment applies.
• Apply the payments made against open invoices in the Microsoft Dynamics Nav system.
• Handle queries from creditors as they arise and on a timely basis.
• Managing the filing and archiving of all the documents related to creditors handled.
• Participate in and support internal and external audits by producing the required data and supporting documents and/ or schedules.
EXTENT OF DISCRETION
Full
KEY RESPONSIBILITIES
Payroll & Statutory
• Processing and make payments to short term contract workers and locum doctors and nurses.
EXTENT OF DISCRETION
Full
KEY RESPONSIBILITIES
Deductions Support
• File and make timely payments for statutory deductions arising from payments to short term contract workers and locum doctors and nurses.
• Assisting in computation and checking of employees’ overtime and other claims before they are submitted to HR for payroll processing.
KEY RESPONSIBILITIES
Reporting and Month End Closing Procedure
• Preparing monthly debit and credit cards reconciliations on a timely basis.
• Preparing the allocated monthly creditors reconciliations on a timely basis.
• Preparing ad hoc reports as might be requested by the supervisor.
• Perform any other work-related duties as requested
EXTENT OF DISCRETION
Full
4 REQUIRED QUALIFICATIONS and Experience
• Bachelor’s of Commerce Degree in Accounting, Finance or an equivalent degree in business studies.
• Certified Public Accountant (CPA-K)
• Minimum of 5 years’ work experience in a similar or equivalent role
• Good understanding of internal controls procedures and processes around Accounts Payable management
• Advanced MS Excel skills
• Experience working with Microsoft Dynamics Nav will be an added advantage.
• ICT proficiency
4.1 Competencies
• Excellent verbal and written communication skills.
• Excellent interpersonal skills
• Natural pro-activeness, self-driven with a positive attitude
• Great attention to detail and high degree of discipline
• A strong team player, dependable and reliable nature
• Demonstrated problem-solving and decision-making skills
• Demonstrated ability to work under pressure and meet deadlines
• Ability to work under minimal supervision in a highly dynamic environment.
5 ENVIRONMENTAL CONDITIONS
Based at AMREF Flying Doctors Hangar, Wilson Airport, AMREF Flying Doctors has a 24-hour work environment.
6 How to Apply:
I. If you are interested, please visit the websites at AMREF Flying Doctors https://flydoc.org/career-opportunities/ or Amref Health Africa https://amref.org/vacancies/ to view the full job description.
II. You will be directed to our online portal where you will be required to create an account successfully in order to submit your application.
III. Attach a cover letter and an updated CV in PDF in your application
IV. Please note that you will receive an email confirmation for creation of account and an acknowledgment email upon submitting your application.
V. Submit your application by 22nd August 2021.
Please note; only shortlisted candidates will be contacted.
AMREF Flying Doctors is committed to safeguarding and promoting the welfare of children and expects all staff to share this commitment. AFD is an equal opportunity employer and has a non-smoking environment policy.
NOTE: AMREF FLYING DOCTORS DOES NOT REQUIRE APPLICANTS TO PAY ANY FEE AT WHATEVER STAGE OF THE RECRUITMENT AND SELECTION PROCESS
