This position is primarily responsible for the Asset management and office supplies records, Scheduling servicing of the assets and General Office maintenance. This position is under General Service Department.
Essential Duties
Assist in verification of weekly Inventory report vs physical materials.
Confirm materials/supplies received from the vendor in conjunction with the Stores assistant
Review of usage per department.
Assist the Property supervisor in property audit/Asset management and maintenance of accurate records
Running errands i.e. duplication of keys and other minor purchases.
Assist in organizing for meetings in conjuction with the janitors.
Schedule periodical servicing of assets with the Contractors.
Tagging of assets
Assist the Property Supervisor in supervision of the contractors.
Prepare monthly fuel reconciliation sheet for RSC Africa official vehicles to determine top up amount for each vehicle.
Scheduling transport for RSC Africa staff and IT deliveries.
Assist in management of RSC Africa staff phone airtime and MIFI data bundles i.e. top ups and monthly renewals.
Inspecting property conditions and coordinating maintenance work.
Assist in retrieving supplies requisitioned by staff from the store.
Help in resolving property related issues in a professional manner.
To contribute to activities of other departments if necessary as directed by the property supervisor.
To assist the Head of Property when planning for future development in line with strategic CWSRSC Africa objectives.
Report any defective equipment, furniture or other office appliances to the property supervisor.
Assist the property supervisor to carry out building routine checks to ensure that CWS RSC Africa offices are cleaned properly by janitors.
Performs any other duties assigned in order to improve the operations of the RSC Africa office.
Be aware of and complying with safe working practices as instructed and in accordance with policies and procedures e.g. fire evacuation procedures, data protection.
To assist the Head of Property when overseeing building projects renovations or refurbishments.
Qualifications
Education:
Bachelor’s degree or equivalent
Experience:
Experience in office, stores and Asset management
Abilities:
• Ability to communicate effectively both verbally and in writing;
• Ability to follow instructions from the Supervisor with a positive and receptive attitude;
• Ability to deal effectively and courteously with a large number of associates, outside agencies, applicants and members of the general public;
• Ability to conduct oneself in a professional and courteous manner to represent the best interests of RSC Africa and CWS/IRP;
• Ability to maintain a high performance standard with attention to detail;
• Ability to carry out all of the duties of the position efficiently and effectively with minimal supervision;
• Ability to work independently and contribute to overall operations at management level;
• Ability to maintain a high performance standard with attention to detail;
• Ability to take initiative;
• Ability to maintain strict confidentiality with RSC Africa administrative and operational information;
• Ability to manage a large and diverse workload under pressure with competing priorities;
• Ability to analyze and solve complex problems;
• Ability to work well as a team in a multi-cultural environment while maintaining a high level of motivation;
• Ability to effectively manage RSC Africa’s resources;
• Ability to actively participate in the implementation of the U.S. Government Operational Refugee Processing Program in Africa;
• Ability to lead others and address issues as they arise;
Working environment:
Primarily indoors in a general office environment.
Miscellaneous requirements:
Demonstrated integrity, accountability, and transparency in all previous employment.
Certificate of Good Conduct is required before the start of employment.
