DanChurchAid (DCA) is working in Turkana, West Pokot, Baringo, Elgeyo Marakwet, Nyandarua, Nakuru, Busia and Siaya counties with refugees and local communities to enhance peace, livelihoods and resilience. DCA implements projects directly as well as through local partner organizations. For more information on DCA, please visit www.danchurchaid.org.
DCA is seeking to recruit an experienced and energetic Kenyan National for an internship position as Administrative Assistant. The position is based in Nairobi – with some travel to DCA’s offices in Nakuru and Kakuma anticipated – and reports to the HR & Admin Officer based in Nairobi.
The main responsibilities of the Administrative Assistant are:
Human Resources (HR) & Administration:
Make travel arrangements, such as booking flights, cars, and making hotel reservations.
Reconcile hotel, air tickets & taxi expense reports & requesting for payments.
Support event planning, including sourcing and booking venues, confirming attendance and preparing materials.
Update staff leave records.
Assist in shortlisting of candidates during recruitment processes.
Procurement & Logistics (ProLog):
Assist in conducting market survey when required and give feedback on market trends.
Assist in ensuring that all procurements are completed on time and updated on DCA’s online system (ADMIND).
Assist in preparation of project bid advertisements, bidding documents, evaluation reports, requests for proposals for consulting services, draft contracts and all other procurement cycle activity documents.
Assist Pro-Log in archiving management.
Assist in tracking monthly country logistics reports.
Maintain updated assets register for DCA Kenya assets.
Professional Qualifications:
Bachelor’s Degree in Business Administration, Social Sciences in any of these fields: Administration, Human Resource Management, Social Studies
Knowledge and prior experience of administrative, procurement and human resources policies and procedures would be advantageous
Good communications skills
Computer knowledge (Microsoft Office – particularly MS Word & Excel)
High level of motivation, integrity and commitment
Excellent planning and organisational skills, and ability to work with minimal supervision
Good team player
Excellent interpersonal skills and ability to manage sensitive and confidential information.
