Reporting to the Deputy Director – Administration through the Assistant Director – Office Administration & Asset Management, the job holder is responsible for the provision of administrative support to the departments within EACC to ensure efficient and effective delivery of service.
Duties and Responsibilities
• Producing documents, briefing papers and reports to ensure maintenance of confidential documents in the department;
• Managing the office diary inclusive of appointments, foreign and domestic travel itineraries, travel bookings and hotel reservations for the management to facilitate timely management of events;
• Analysing and assigning incoming mail, fax, and emails on behalf of the senior management and route them to the respective departments for further action to ensure timely feedback on actions;
• Managing office protocol and public relations, receiving and screening incoming calls, and correspondences and act as the link between executive offices, internal and external visitors to ensure efficient response time;
• Devising and maintaining office systems that include data management and files for efficient record preservation;
• Following up on issues that require interdepartmental coordination for the engagement of various stakeholders to ensure effective communication is relayed;
• Answering the departmental telephone lines and direct calls and transferring them to the respective recipients for further action;
• Arranging for departmental staff travel to include itineraries, bookings and hotel reservations;
• Maintaining up to date filing systems in the department and track file movement out of the department to ensure accountability of the
file user;
• Receiving all documents for notations or signature to be actioned by the respective managers to ensure appropriate actions are carried out;
• Assisting in staff welfare issues in the Commission to ensure staff demands are addressed;
• Handling respective office imprest.
Requirements for Appointment
For appointment to this position, a candidate must have:
• Minimum relevant work experience of three (3) years;
• Diploma in Secretarial Studies or its equivalent from a recognised institution;
• Kenya Certificate of Secondary Education (K.C.S.E) minimum mean grade of C- or its equivalent from a recognised institution;
• Demonstrated integrity and professional competence as reflected in work performance and results.
Important Notice:
In addition to the qualifications set above applicants must further obtain clearances from the following:
• Ethics and Anti-Corruption Commission (EACC)
• Kenya Revenue Authority (KRA)
• Directorate of Criminal Investigation (DCI)
• Higher Education Loans Board (HELB)
• Registration and good standing in relevant Professional Bodies
