Reporting to the Deputy Director – Supply Chain Management through the Assistant Director – Supply Chain Management, the job holder is responsible for the coordination of activities in regard to procurement, supply chain and disposal in line with the Constitution, Public Procurement and Asset Disposal Act 2015, Regulations and subsidiary legislations.
Duties and Responsibilities
• Verifying that the available stock levels warrants initiation of a procurement process, to avoid wastage of resources;
• Preparing requests for proposal for use in compiling reports by management, to assist in making informed decisions in the procurement process;
• Preparing bid documents for approval by the Senior Officer, in order to complete the tendering process within the Commission;
• Undertaking stock verification and preparing quarterly report of stock balances, to determine the requisition quantities of the next order schedule and to ensure optimum utilisation of resources;
• Undertaking the role of sourcing buyers, unsealed, scorer in the IFMIS e-procurement portal, to ensure orders are placed with suppliers for timely delivery and a faster procurement process;
• Maintaining samples and sample register for easier identification on the specific goods and to save time sourcing;
• Consolidating procurement of disposal plans, in accordance to the Procurement and Disposal regulations;
• Reviewing procurement files before they are presented to the procurement committee for adjudication and making recommendations to assist in making informed decisions;
• Monitoring preference and reservation scheme;
• Undertaking market surveys and bench marking, to source for vendors who provide value for money in the delivery of services to the Commission;
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Recommending disposal of unserviceable stores in line with the Disposal regulation;
• Updating the register of the pre-qualified suppliers, to ensure consistency of suppliers.
Requirements for Appointment
For appointment to this position, a candidate must have:
• Minimum relevant experience of five 5 years;
• A Bachelor’s degree in Supply Chain Management, Procurement and Logistics Management, Commerce Supply Chain Management option Business Administration Supply Chain Management option from a recognised institution;
• Kenya Certificate of Secondary Education KCSE minimum Grade C+ or equivalent from a recognised institution;
• Valid membership to the Kenya Institute of Supplies Management KISM;
• Holder of Valid Practising Licence from KISM;
• Certificate in computer application skills;
• Demonstrated integrity and professional competence as reflected in work performance and results.
Important Notice:
In addition to the qualifications set above applicants must further obtain clearances from the following:
• Ethics and Anti-Corruption Commission EACC
• Kenya Revenue Authority KRA
• Directorate of Criminal Investigation DCI
• Higher Education Loans Board HELB
• Registration and good standing in relevant Professional Bodies
