The Group logistics Manager will be responsible for overseeing and managing overall supply chain and logistics strategy and operations in order to maximize the process efficiency and enhance productivity. In addition, they will play a crucial role in developing and maintaining good relationships with Stakeholders i.e. Government agencies, Internal clients, External vendors.
2. MAIN RESPONSIBILITIES OF THE JOB
Managerial/Supervisory/operational roles
Daily Management of GLC Operations
a) Daily management of all GLC operations including (but not limited) to EHS/Anzen activities, risk management, facility maintenance and overall logistics management.
b) To provide line approvals in SAP/Auto line for the purchase orders (units). To additionally approve all gate passes and fuel vouchers at Group logistics center
c) To develop and review the logistics processes/ SOPs
d) Regular operations tracking and review as well as manage Kaizen activities
Staff/Team Management
e) Develop and operationalise staff training schedules & people Manage overall GLC performance by developing, tracking and reviewing KPIs for the entire group logistics team.
f) Resource planning and recruitment as per need
g) Team assistance in decision making
Budget & strategy
h) To prepare the annual budgets and ensure proper expense control
i) Formulation & development of the logistics strategy
Supplier management & Liaison
j) Supplier qualification, liaison, management and performance reviews
k) Manage all supplier contracts, SLA development & renewals
KRA, NTSA & Treasury liaison
l) Creating effective relationships with all stakeholders
m) Ensure legal compliance to customs and other contractual laws and regulations to protect the companies from penalties or extra charges and other non-compliance procedures.
n) Manage all clearance and logistics records and oversee all customs and other regular internal and external audits to confirm compliance.
o) Lead-time management to ensure all KRA, NTSA and treasury processes are done within the approved deadlines
Others
p) Ensure the group logistics complies with all legal requirements with regards to logistics and other related processes
q) Manage and audit logistics data, systems and processes for the group
r) Manage adhoc requests from senior management
3. KNOWLEDGE, SKILLS AND EXPERIENCE
Minimum level of academic and professional qualification required to perform effectively in the role
A degree in Supply Chain Management or related field from a recognized institution. A Masters in relevant field will be an added advantage.
Minimum level of experience required to perform effectively in the role
At least 10 years of relevant working experience in the logistics industry with at least 5 years of managerial experience.
4. WORKING RELATIONSHIPS
Internal customers
Toyota Kenya; DT Dobie
a) Sales Teams
b) Service Team
c) Engineering team
d) Marketing team
e) Sales and stocks planning team
f) CR team
g) HR team
h) Finance team
i) Administration Team
j) Yamaha Team
k) Hino Team
External Customers
a) Kuehne Nagel Limited
b) Bollore NYK Auto Logistics
c) NTSA
d) KRA
e) External Auditors
f) Kenya Bureau of Standards
g) PVOC agents e.g. SGS
h) Shipping lines and their agents
i) Courier companies e.g. DHL
5. COMPETENCIES
Technical
a) Good understanding of automotive logistics management
b) Good understanding of customs operations (Global, KRA, EAC etc)
c) Good computer Knowledge in excel, PowerPoint, Ms office applications
d) Automotive industry knowledge
e) Good understanding of automotive supply chain activities in relation to our business and identifying new opportunities to improve efficiencies and save money for the organizations.
Functional
a) Report writing skills
b) Presentation skills
c) Goals and standards setting skills (performance management)
d) Risk management skills (EHS, ANZEN etc)
e) Budgeting and forecasting skills
Behavioural
a) Ability to work under pressure
b) Negotiation & Conflict Management skills
c) Interpersonal Skills
d) Leadership and management-ability to lead teams, mentor and coach staff to goal definition and achievement
e) Professionalism –maintains a professional approach based on ethics and TKEN values
f) Integrity and honesty and ethics- ensures ethical practices and integrity to ensure TKEN is not exposed to reputational risk
g) Building consensus and influencing-ability to influence various players across all TKEN departments
h) Communication Skills
i) Customer orientation-is customer focused striking a solid balance between external and internal customer orientation
j) Resilience –is able to withstand strategic and operational challenges and maintain momentum
k)Emotional Intelligence-manages emotions in a mature and composed manner as expected of a leader
