Recording dictation in shorthand and transcribing it in typewritten form; typing from drafts, manuscripts or recording from dictation machines;
Processing data; ensuring security of office records, equipment and documents, including classified materials; ensuring integrity and confidentiality of data;
Management of e-office;
Operating office equipment; managing of office protocol; coordinating travel arrangement and office itineraries;
Prepare schedules of meetings and appointments;
Ensuring security, integrity and confidentiality of office data;
Implementing and monitoring procedures for record keeping of correspondence and file movements;
Preparing responses to routine correspondence;
Maintaining an up to date filing system in the office; managing office protocol etiquette;
Managing office petty cash; supervising office cleanliness; handling telephone calls and appointments; and ensuring security of office records, documents and equipment.
Background in working in a law firm or busy legal office with basic knowledge of conveyancing is an added advantage
Handling litigation files on a day to day basis and bringing up matters coming up in court.
General Law office duties.
Person Specifications
For appointment to this grade, a candidate must have:-
At least five (5) years relevant work experience;
Kenya Certificate of Secondary Education mean grade of C- with at least C (Plain) in English or Kiswahili or its equivalent qualification from a recognized institution.
Bachelor’s degree in Secretarial Studies or Bachelor of Business and Office Management from a recognized institution;
OR
Bachelor’s Degree in Social Sciences AND a Diploma in Secretarial Studies from a recognized institution;
Business Education Single and Group Certificates (BES and GC) Stages I, II and III from the Kenya National Examinations Council in the following subjects:
