Reporting to the Legal Officer, in Legal, Regulatory Affairs & Company Secretary Division, the Legal Assistant, will be responsible for handling court process and records management on legal matters concerning the Company.
The key tasks & duties for the position are;
Receiving and undertaking service of court process.
Opening court files, maintaining records, printing, photocopying and scanning documents, closing files recommended for closure.
Filing Company pleadings at the respective court registries.
Fixing court dates and updating the court and bring-up diaries.
Undertaking safe custody and retrieval of court files.
Handling correspondence, acknowledgement of receipt of service of the court process on behalf of the Company.
Conducting official searches at the lands registry, Companies registry, motor vehicles registry and government printers and attending court registries to peruse court files.
Registering and collecting legal documents at the relevant registries.
Preparing and dispatching notices, hearings, mentions and drafting decrees and orders for filing and service.
Updating legal statutes as required.
Establish and maintain the company’s filing system to support the company’s record keeping needs and keep the filing system up to date at all times.
Undertaking research when called upon.
Appointment Specification
Diploma in Law from a recognized Institution
Possess a current Court Process Server Certificate
Three (3) years’ work experience in a busy and reputable law firm
Degree or Diploma in Information Technology or Records Management will be an added advantage
Fluency in English and good writing skills
Proficiency in computer applications
Strong communication, reporting and negotiation Skills
Attention to detail
High levels of Integrity and Ethics and ability to maintain confidentiality
Drive for results and achievement
Demonstrable skills in information handling and data organization, including the use of relevant information databases, online services and library
Strong analytical skills and ability to integrate diverse information from varied sources
Ability to work under pressure
Self-motivated and strong team player
Coordination, networking and relationship building skills
Ability to manage time effectively and complete tasks within deadlines
Flexible approach to range of work and working hours
Satisfy the requirements of Chapter 6 of the Constitution of Kenya
