Coordinate and control the operation of vehicles and drivers in one location according to traffic regulations and MSF security rules, utilize and maintain VHF radios, and ensure that the team of drivers perform properly their duties to ensure an adequate, efficient, and safe transport of goods and people.
Responsibilities include, but are not limited to:
Fleet Management and Supervision
Coordinate the team of drivers, ensuring their compliance with all rules and safety regulations, including the maintenance and service (based on MSF standards) of their assigned vehicles.
Ensure the proper maintenance of vehicles
Coordinate with the Join Mechanics Workshop (JMW) to ensure bi-weekly checks, routine services, and any other body work required is done in a timely fashion. In addition, submit quarterly requests to the Supply Supervisor for consumables for vehicles (e.g., inner tire tubes), which are kept on site in Mathare.
Report any problems with the vehicles (mechanical, accidents, etc) to your supervisor, as well as prepare weekly reports (Weekly Fleet Follow Up) on services, spare parts, and anything else relevant to each vehicle.
Manage vehicle bookings and movements
With Log Manager and Log Supervisor (Base), schedule vehicle movement for the next week by the previous Friday, based on bookings and vehicle availability.
Every Morning, update vehicle schedule whiteboard of movements in the Mathare office
Monitor vehicle movement while communicating with each driver through VHF radio.
Re-schedule vehicle movement to meet unplanned requirements and communicate changes to Log Manager and Log Supervisor (Base)
Use the WebZon or ZonMax software to track all vehicles.
Radio Operation
Operate the VHF and HF radios in order to ensure quality and confidential radio communications for the operational needs of the mission/projects, in accordance with the MSF security policy and rules.
Perform 3x daily (morning, afternoon, and evening) check-ins (departure, arrival, number of passengers, route taken, standard contact points) with all vehicles, recording the check in information into the log books. During times of high security, all movements will require manual recording.
Obligations
Report on any aspects that threatens or favours the program
Abide by the MSF Staff regulations and MSF charter
