To head the courier department and providing industry best practice and guideline that will ensure high profits are attained not leaving behind overall growth of employees in courier team.
Qualifications
Bachelor degree in any discipline,
iploma in Logistics and supply chain management.
Worked for 7 years in a Logistics company with last 3 years in a supervisory capacity
Understand NTSA regulations on road safety.
Understand Communication Authority of Kenya (governing body for courier) rules and regulation on courier operations.
Understand courier license procedure in Kenya, Uganda, Tanzania and Rwanda.
Understand the road network and condition so as to know where we can send our parcel trucks.
To understand cross border regulations and requirement on movement of cargo.
To understand general vehicle maintenance and operation cost.
Optimum resource and space utilization to generate maximum revenue while minimizing cost.
Analysis of financial and operations report.
Understand current courier marketing trends and customer behavior that change with time.
Generate revenue from online courier business especially when working with online shops.
Create, analyse and interpret courier data to derive profitability of the business unit.
Understand fuel consumption, tyre consumption and wear & wear of courier vehicles.
Knowledge of current market rates in courier especially weight and volume(CBM)
Parcels handling procedures for warehousing and loading, off loading
Proficient with MS office tools.
Language proficiency English and Kiswahili.
Be able to interpret and analyse financial data.
Parcel packaging and loading skills.
People management.
Planning and execution.
Delegation and control.
Risk management
Negotiation skills
Sales and marketing skills
Degree in business management or any other related field.
Have at least 3 years’ experience in supervisor role in a courier industry with a professional company.
Should have managed a team of more than 100 people in a courier company before.
Should be computer literate and understand MS office tools, ERP experience would be preferred
Duties and responsibilities
Booking Office Related
Ensure all branch staff members are well trained in courier SOPs.
Ensure all business permits are renewed timely.
Devise, monitor and review sales target and incentives for branch staff
Adequate manpower planning and allocation
Manage courier sales and expenses in branches
Ensure customers get the promises that we give as a company.
Ensure parcels are well kept in the booking offices and safe from damages.
Monitor the delivery time of the parcels vis a vis committed timeline, investigate delays and put corrective measures in place
Evaluate the customer complaints, devise methods to control complaints, work on process enhancements and communicate effectively to all stakeholders, including the customer service team.
Crew Related (Conductors and Hostess)
Ensure all crew members are trained on health and safety.
Ensure all crew members have required documents i.e license, PSV and good conduct.
Ensure all crew members are trained on parcel handling and documentation when on transit.
Ensure all crew members attend the required refresher courses quarterly on courier.
Operations Related
Plan and devise customer sourcing strategies for business development to increase the customer base for the courier division
Vehicles are scheduled and availed as per customer demand.
Ensure all vehicles are operating with all the required legal documents i.e. Insurance, and inspection.
Provide courier logistics solution according to customer needs.
To apply for tender and projects that have been advertised.
To post clerks in CFS to source for courier cargo.( These are clerks who go to container freight services (CFS) and source for cargo that has been cleared by clearing agents from other company but they don’t have transport.)
Hold regular meeting with team to touch base on progress and shortcoming of our operations.
Assist in recruiting and training of courier personnel.
Ensure all vehicles and offices are branded according to courier branding guideline.
Monitoring courier competition in the market and coming up with measures to counter competition
Present to MD every month, the business review of courier division to discuss challenges, potential opportunities and or concerns for effective planning and growth of courier division
Team Related:
Set goals for team on time, aligned to business objectives
Provide on the job mentoring and
Identify training programs & developmental interventions to enable higher performance.
Conduct regular performance reviews and give timely feedback.
Connect and engage with team for higher motivation and retention.
Discuss career aspirations and provide opportunities for growth.
Ensure adequate staffing of team w.r.t. numbers and competence
Typical Tasks (indicative but not exhaustive)
Booking Office Related
Call branch managers for follow up on courier issues such as sales, lost parcels and staff mitigation.
Check CCTTV to see if courier staffs are actually doing the job assigned to them.
Ensure the managers have tasked their teams to load all parcels and nothing is left behind.
Give courier quotations to branch managers in case RFQ of special cargo are made in booking.
Attend meetings in booking offices to give pep talks and advice on corrections to be done.
Crew Related
Check tracking report on over speeding, fuel consumption and journey management.
Monitor the performance of the crew.
Advice crew on how to load and off load parcels effectively ensuring safety of the parcel, saving time and optimum use of space.
Setting goals, performance reviews and mentoring conversations with the team discussing their progress
Operations Related
Engage in customer retention program by visiting our existing courier customers and finding out any challenges that they face with our delivery services.
Attending daily, weekly and monthly meetings with various departments to check on progress and solutions to bottlenecks.
Manage, evaluate and provide professional guidance to the team.
Typical Goals (Top 5)
Have a user friendly courier website that is up and running by 14th June 2018
Have approved rate sheet that have been signed off by the managing director by 25th April
Improve sales of my remote branches (branch serving less than 2 buses) by at least 30% by 29th October 2018
All branches are using the courier system correctly and filling in 100% accurate data by 29th September 2018.
Corporate clients have started using the self-service online platform by 31s August 2018.
Typical Reports to be submitted
(mention frequency and to whom)
Weekly Branch sales to be sent by 5th of every month to MD.
Vehicle movement report for courier truck to be sent to MD on 2nd of every month.
Revenue per courier truck to be sent to MD monthly by 8th of every month
Summarized report from Occurrence Book to be sent to MD every 1st day of the month
How to Apply
If you meet the above requirements, send the application to
