Personal Assistant / Receptionist Job in Nairobi, Kenya
Our Client is one of the leading oil and gas companies in the region, they are looking at adding to their pool of competent staffing a Personal Assistant / Receptionist.
The successful candidate will provide general office support with a variety of clerical activities and related tasks.
She/He will be responsible for answering incoming calls, directing calls to appropriate associates, mail distribution, flow of correspondence, requisition of supplies as well as additional clerical duties.
Location: Nairobi
Responsibilities:
Acting as a first point of contact: dealing with correspondence and phone calls
Taking and retrieving messages for various personnel
Managing diaries and organising meetings and appointments, and controlling access to the Managing Director
Booking and arranging travel, transport and accommodation
Organising events and conferences when required
Reminding the Managing Director of important tasks and deadlines
Typing, compiling and preparing reports, presentations and correspondence
Managing databases and filing systems
Implementing and maintaining procedures/administrative systems
Liaising with staff, suppliers and clients
Collating and filing expenses
Provides callers with information such as company address, directions to the company location, company fax numbers, company website and other related information
Assists in the ordering, receiving, stocking and distribution of office supplies.
Coordinates the pick-up and delivery of mails
Assists with other related clerical duties such as photocopying, faxing, filing and collating.
Coordinate and manage minutes and action lists from meetings
Coordinate and arrange company functions/exhibitions
Qualification & Experience
Degree in Office management, Secretarial Studies, Business Administration or related field of study
At least 3 years continuous experience as a personal assistant/receptionist
Key Skills:
Advanced Microsoft Office Skills
Must exhibit good emotional intelligence
Discretion and trustworthiness
Flexibility and adaptability
Good oral and written communication skills
Organisational skills and the ability to multitask
The ability to be proactive and take the initiative
Attention to detail
Tact and diplomacy
Communication skills
How to Apply
Qualified and interested applicants should send their detailed CV, indicating their current and expected salaries to balteumconsultants@gmail.com not later than 5pm on 7th May 2021.
