Pwani University, a Premier University at the Coast situated in the beautiful scenic tourist resort town of Kilifi is an equal opportunity employer.
The University’s Mission is to generate, disseminate and apply knowledge while sustaining excellence in teaching, learning and research by molding students to international standards and encouraging and supporting members of staff to undertake research.
The University has a vacancy for the position of Human Resource Assistant – Temporary/Locum.Requirements for the Position of Human Resource Assistant – Locum
This is a temporary/short term position available for three (3) to six (6) monthsAcademic Qualification
Applicants Must have a Bachelor’s degree in Human Resource Management from a recognized
university.
Must be a Member of the Institute of Human Resource Management of Kenya IHRMExperience
Must have at least 2 years’ experience as a Human Resource generalist in a busy corporate
institution/organization. With ability to undertake various Human Resource related tasks.Key Responsibilities
Assist in facilitating various committee meetings by:
Scheduling meetings according to committees Almanac and work plan to enable the
committees meet their annual objectives.
Booking meeting venue, request for refreshments, assemble appropriate equipment for the meeting to ensure availability in time of the necessary requirements and smooth running of meetings
Resolve normal procedural issues and/or escalate relevant supervisors to ensure smooth running of the institution
Maintain an accurate and up to date HR data in Navision system and excel database;
Collating data/information for drafting reports and briefs to aid in making informed decision
Draft correspondences for review, approval/signature to relay feedback or make inquiries.
Liaise with immediate supervisor on a regular basis for planning and coordination of duties
in the office to ensure that all duties are well attended to appropriately.
Assist in coordinating of in-house trainings to ensure efficiency and effectiveness of
trainings
Assist in collating feedback from trainees on the effectiveness of training for analysis
Assist in all other HR general tasks on recruitment, performance management, staff welfare
matters as may be required to ensure completeness of tasks
Keying in employee data in the Human Resource Information System for ease of preparing
reports.
Draft reports as guided for effective decision making
To provide administrative support to the Human Resource Officer in the review of all HR
strategies, policies and procedures
Assist in preparation of audit by ensuring that all documents are filed correctly for ease of
retrieval and reference.
Preparation of payroll inputs to ensure all employee matters affecting monthly payrolls are
summited in time
Assist in Staff Clearance and computation of terminal dues for employees for timely
processing of the dues.
Support recruitment and induction process as need arises to provide a seamless process
Perform any other task as assigned by the Human Resource OfficerSkills and Competencies
The candidate must:
• Have an understanding of the Kenya Labour laws
• Be computer literate and have analytical ability
• Have knowledge of operating standard office equipment with demonstrated ability to
perform a wide range of administrative and office support duties.
• Have excellent communication skills (verbal and written)
