Terms of Reference for Finance Consultancy – Jobs in Kenya

Background

Terre des Hommes Netherlands (TdH-NL) is a child rights organisation committed to stopping child exploitation. Anchoring its programmes on the United Nations Convention on the Rights of the Child (UNCRC), TdH-NL works within four child protection themes: 1. child trafficking and unsafe migration; 2. child sexual exploitation; 3. the worst forms of child labour; and 4. child abuse including violations of Sexual and Reproductive Health Rights and harmful traditional practices such as child marriage and Female Genital Mutilation.

TdH-NL fights child exploitation through quality programmes, capacity building of local civil society organisations, promotion of child rights and lobby for better compliance with the UNCRC and other internal and local instruments. Its humanitarian assistance work is mainly integrated into the other four themes.

In all its programmes, a sustainable and holistic approach is deployed to address child exploitation through the five Ps of Prevention, Provision, Promotion, Prosecution, Partnership & Participation, focusing not only on children and their direct environment (families/communities) but also involving stakeholders that are key to achieve sustainable change (government, law enforcement, private sector, civil society organisations). TdH-NL’s preferred programme implementation model is in partnership with local civil society organisations, who are strengthened with expertise and knowledge through technical and financial support as well as capacity building.

Geographically, TdH-NL’s work is concentrated in Europe, Asia and Africa. In East Africa, the organisation operates in Ethiopia, Kenya, Tanzania, Uganda and Madagascar.

Vision: A world in which children are no longer exploited. We will continue our work until this is accomplished.

Mission: Terre des Hommes Netherlands prevents child exploitation, removes children from exploitative situations and ensures these children can develop themselves in a safe environment.

Objectives

Terre des Hommes Netherlands is looking for a consultant to review and update the current finance manual for the region East Africa, in content and in form.

This update is needed to ensure smooth operations within the finance department. Since the development of the current finance manual, TdH-NL has grown and incorporated within its strategies self and co-implementation models in several countries of operations. In addition, we have in the recent past secured funds from institutional donors and these grants have come with the requirements that their terms and conditions be incorporated within TdH-NL finance manual.

Scope of work

Under guidance of the Manager Finance and Operations at the Regional Office East Africa, the Consultant will work with finance staff and management to update the finance manual and provide guidance on topics that include taxes regulations, and some donor requirements and by revising the manual. He/She will hold discussions with the finance and admin team to assess the current situation in order to present a financial manual and procedure that includes both short-and long-term financial goals. This will cover specific finance policies (e.g. budgeting, payroll, travel and subsistence, asset management), Key minimum standards, and Specific Finance Procedures (e.g. Procurement, banking, accounting routines), Chart of accounts. Further, the consultant(s) will make sure the procedures in the manual are understood by all staff, through a presentation to all relevant staff.

The consultant should review and update the current finance manual to incorporate the following:-

1. Audit recommendations that have been given over time.
2. The structure of operations within the East Africa Region.
3. The strategy of self, partner and co-implementation in the region.
4. Existing Government regulations.
5. TdH-NL current donor requirements.
6. New developments in the field of finance and best practices
7. Procurement and Contracting policies and procedures
8. Cost allocation policy for projects and donor proposals

The consultant will be expected to read current external donor finance requirements e.g. EU JOFA project, GFEMS, UNICEF, among others to ensure full incorporation of specific requirements in management of the donor funds.

Timeline

This consultancy is expected to span approximately 20 full-time days, which should be spread over a longer period of time to allow for review and feedback. Ideally the consultant will start on 20th September, 2021 and submit the final revised and updated finance manual by 31st October, 2021.

Competencies:

Functional:

• Strong analytical, negotiation and communication skills, including ability to produce high quality practical advisory reports and knowledge products,
• Professional and/or academic experience in one or more of the areas of international development or related field.

Project and Resource Management:

• Ability to produce high quality outputs in a timely manner while understanding and anticipating the evolving client needs.
• Strong organisational skills.
• Ability to work independently, produce high quality outputs.

Communications and Advocacy:

• Strong ability to write clearly and convincingly, adapting style and content to different audiences and speak clearly and convincingly.
• Strong analytical, research and writing skills with demonstrated ability to think strategically.
• Strong interpersonal, negotiation and liaison skills. **

Qualifications

TdH-NL is looking for a qualified finance professional with sound finance background, insight and excellent editing and design skills, both in writing and in visualising:

• Degree or equivalent in Accounting, Business Administration, or a related field is required.
• Minimum 10 years of working experience in financial management or institutional strengthening for the NGO sector.
• Working experience in audit and donor/grant compliance with experience in working for UN , EU and US funded grants
• Relevant work experience in capacity development of institutions in the context of strengthening national systems is required.
• Work experience in a development context is essential.
• Experience in working for an international organisation is required.
• Ability to read, write, and communicate fluently, in English.
• Ability to analyse complex information into simplified materials.
• Flexibility and ability to work independently, and with large teams in a multicultural environment.
• Excellent interpersonal skills and flexible attitude.

How to apply

Interested consultants are invited to send their Expression of Interest as soon as possible though not later than by August 31st, 2021 COB.

The Expression of Interest should include:

• Detailed Work Plan/ time frame for the deliverable
• Financial and technical proposal for assignment delivery
• Consultant’s CV highlighting experience and skills related to this consultancy
• Consultant’s portfolio: evidence of past work relevant to this consultancy
• Three references of recent, similar assignments.

TdH-NL reserves the right to request for additional documentation from the shortlisted candidates/ firms for final decision making.

Please send your Expression of Interest by e-mail to:- recruitment.africa@tdh.nl.

For more information about this consultancy, you can contact us through the same email address.

Please note that due to the expected large response only shortlisted candidates will be contacted.

Terre des Hommes Netherlands is committed to keeping children safe. We therefore implement child safeguarding measures as part of our selection and recruitment process.