2 O’ Level USAID Project Jobs – Regional Office Assistant/Receptionist – John Snow, Inc. (JSI)
Job Title: Regional Office Assistant/Receptionist (2 O’ Level USAID Project Jobs)
Organisation: John Snow, Inc. (JSI)
Duty Station: Uganda
Reports to: Regional Program Coordinator
About US:
John Snow, Inc. (JSI) is a leader in improving the health of individuals aged communities by providing high-quality technical and managerial assistance to public health programs worldwide. JSI has implemented projects in 104 countries, and currently operates from eight U.S. and 81 international offices for the past 30 years.
Job Summary: The Office Assistant/Receptionist is a full-time position based in one of the two regions: West Nile, or Lango. They will carry out a broad range of office support services to ensure a fully functioning office environment. They will report to the Regional Program Coordinator.
Key Duties and Responsibilities:
- Responsible for proper opening and closing of office premises and ensure all electrical appliances required to be closed are switched off when the office is closed;
- Ensure the overall cleanliness of the office and equipment;
- Responsible for photocopying and binding of documents/reports as required by staff;
- Meet and greet office visitors/guests and guide them to the related staff;
- Assist in making arrangements for meetings and official events;
- Assist with travel and logistics arrangements for personnel and visiting staff, if applicable, including hotel bookings;
- Assist with maintaining vehicle schedule;
- Provide tea/coffee/refreshments to the staff and guests;
- Assist in the minor maintenance/repair of office premises;
- Manage equipment inventory and storage;
- Assist in filing and record keeping, such as stationery record and distribution of mail;
- Carry out other tasks as assigned by the Regional Program Coordinator.
Qualifications, Skills and Experience:
- The applicant must hold an Ordinary level education
- At least three years of work experience in a related field;
- Ability to interact with people and understand basic English.
- Demonstrated ability to manage time and perform to strict deadlines;
- Ability to manage office equipment like computers, fax machines and projectors;
- Good filing and secretarial skills;
- Good filing and secretarial skills;
- Proficient in Microsoft Word, Excel, and PowerPoint software;
- Ability to multi-task with a high level of accuracy and attention to detail:
- Excellent written and verbal English skills;
- Strong communication and interpersonal skills;
- Ability to deal appropriately with sensitive issues and maintain a high level of confidentiality at all times.
How to Apply:
All qualified and interested candidates should send their updated CVs with cover letters to: pumrajobs@jsi.com
Deadline: 8th August 2022