3 Fresher Administrative Officer Job Vacancies – Uganda National Bureau of Standards (UNBS)

3 Fresher Administrative Officer Job Vacancies – Uganda National Bureau of Standards (UNBS)

Job Title:    Administrative Officer (3 Fresher Job Vacancies)

Organisation: Uganda National Bureau of Standards (UNBS)

Duty Station: Mbarara, Gulu and Mbale Regional Offices Uganda

Reports to: Finance and Administration Manager

About US:

Uganda National Bureau of Standards (UNBS) is a statutory body under the Ministry of Trade Industry and Cooperatives mandated to coordinate the elaboration of standards and quality of products and services so as to facilitate fair trade, promote local industries and protect consumers.

Key Duties and Responsibilities: 

  • The jobholder will provide general administrative support as well as general reception responsibilities to ensure that Bureau’s mandate is executed in an effective and efficient manner as per existing policies, procedures and guidelines at the Regional Office.
  • Ensure that the Regional Office is well supplied with necessary essential supplies through maintenance of adequate stock levels and procuring those items following as per laid down procedures.
  • Maintenance of all Bureau assets at the Regional Office safely and in good working condition including office facilities, supplies, equipment, vehicles and furniture as per the UNBS procedures.
  • The Administrative Officer will be in charge of all the regional assets i.e. maintain asset lists/schedules and inventory register for stationery and other office consumables.
  • In liaison with the Security Officer, ensure that the security guards are effectively supervised.
  • Maintain reception security by following and enforcing procedures as per the set administrative guidelines including issuance of security passes.
  • The Administrative Officer will work in liaison with the Public Relations Office to maintain a good public image of the Institution by responding to public inquiries so as to promote customer relations in the Regional Office
  • Provide to the public required information about the Bureau especially the services provided, guide clients to appropriate functional areas and maintain employee and Regional directories
  • Coordinate and monitor office imprests and submit accountabilities for funds disbursed as per the approved finance and administration manual.
  • Maintain and monitor both the daily staff attendance register and visitor’s book.
  • Submit monthly, quarterly, and annual reports in regard to the administrative functions and general performance of the Regional Office.
  • Perform any other duties that may be assigned from time to time by the In-charge Regional Office and/ or Finance and Administrative Manager.

Qualifications, Skills and Experience: 

  • The applicant for the Uganda National Bureau of Standards (UNBS) Administrative Officer job opportunity should hold a Bachelor’s Degree in Business/ Public Administration, Secretarial Studies, Arts in Arts, or any other related qualification. For those without a degree in Business Admin, a Diploma in Business Admin is required.
  • At least two years of working experience as an Administrative Officer
  • Must be computer literate with excellent skills in MS Word, Excel, PowerPoint and the Internet applications
  • The successful candidate must have a high level of integrity and professionalism, Communication, Teamwork and Analytical skills.
  • Age: Below 35 years old

How to Apply:

All suitably qualified and interested persons with the requirements are encouraged to apply as per the guidance below;

Please follow the link, Click Here

  • Use your email address as your registration mail
  • Fill in all tabs as per the application as required
  • Attach your updated CV with mobile telephone numbers indicated, copies of academic qualifications and national identity card under the tab for documents
  • Complete your application by clicking ‘submit application’
  • No hand delivered applications will be received

Deadline: 3rd August 2018

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