Muni University Jobs Advert 2016 (Academic Registrar)

Applications are invited from suitably qualified Ugandans to fill vacant post of Academic Registrar in Muni University. Hand written or typed applications should be submitted in triplicate to the office of University Secretary, Muni University, P. O. Box 725, Arua, Plot. 2 Independence Road, to be received not later than 31st May, 2016.
The detailed job descriptions and the person specifications for the positions advertised can be viewed in the University web-site www.muni.ac.ug

MODE OF APPLICATION:

1. The application should bear the title of the post as well as the reference number specified against the vacancy.
2. Applicants should attach three sets of certified photocopies of their certificates and Academic Documents, plus three recent certified passport size photographs, a typed and signed CV.
3. The application must include the applicant’s telephone contact, e-mail address and telephone numbers of three referees.
4. Applicants who shall not hear from the University on completion of the selection exercise should consider themselves unsuccessful.

PURPOSE OF THE JOB:

1. To assist the Deputy Vice Chancellor Academic Affairs in the administration and organization of all the academic matters including admission, undergraduate studies, postgraduate studies, examinations, research and publication.

KEY FUNCTIONS

1. Works with the Deputy Vice Chancellor (Academic Affairs) in administration and organization of all academic matters including admission, teaching, examinations, research and publications.
2. Plans and coordinates curriculum development for all programmes and courses taught at the University.
3. Coordinates the preparation and review of all policy documents related to academic functions (admission, teaching, examinations, research and publications, re-takes, fees, etc.).
4. Ensures that all students admitted to the university have the required qualifications for various Programmes.
5. Plans and coordinates the preparation of examination table, setting and marking of examination and timely release and approval of results in accordance with approved examination schedules and guidelines.
6. Coordinates the marking of examinations and arrangements for external examiners.
7. Puts in place mechanisms for the prevention of examination leakages or malpractices.
8. Monitors that a data bank of all results for the university students is maintained.
9. Organises and coordinates the activities of the University Convocation.
10. Supervises Staff, assesses performance and identifies training needs and recommends appropriate training.
11. Arranges graduation ceremonies for graduate and diploma students.
12. Carries out the duties of Secretary to the University Senate.

KEY OUTPUTS

1. The following reports produced annually and circulated to stakeholders:
   1. Student Admissions Report
   2. Examination Performance Report
   3. Convocation Activity Report
   4. Statistical Report.
2. Up-to-date policy documents related to academic functions (admission, teaching, examinations, research and publications, re-takes, fees structure, etc.) in place.
3. Curriculum for all programmes and courses taught at the University in place.
4. Graduation ceremonies both for graduate and diploma students arranged and degrees and diplomas prepared and issued to students on graduation day.
5. Up-to-date Results Data bank.
6. Academic staff recruitment and staff development plans prepared.
7. Performance assessment conducted by 31st July and performance plans agreed with Staff by 31st August every year.
8. Error free Senate Minutes produced.

PERSON SPECIFICATIONS

1. A minimum of a Master’s Degree from a recognized Institution.
2. A Ph.D. from a recognized institution is an added advantage
3. Being a Professor is an added advantage
4. At least five (5) years’ relevant experience at senior level in a degree awarding institution
5. Should have good leadership, inter-personal skills, communication, public relations and negotiation skills.
6. Demonstrated computer literacy skills.