Finance Officer International NGO Jobs – mothers2mothers (m2m)
Job Title: Finance Officer
Organization: mothers2mothers (m2m)
Duty Station: Jinja, Uganda
About US:
mothers2mothers (m2m) is an international non-governmental organization based in Cape Town, SA, dedicated to providing education and support to pregnant women and mothers living with HIV, and preventing mother-to-child transmission. Since its inception, m2m has reached more than one million mothers in seven countries. Founded in Cape Town in 2001, m2m is a partner in the United Nations’ Global Plan towards the Elimination of New HIV Infections among Children by 2015 and Keeping their Mothers Alive.
Job Summary: The Finance Officer is responsible for implementation and supporting the Finance department of m2m Uganda in all aspects of the financial transactions processes related to WEI-Better Outcomes Project at m2m Uganda. He/she will support the Country Finance Manager in implementing a complete cycle of Finance operations. He/she will be responsible for technical aspects of processing financial data, transactions, and producing monthly bank reconciliations for WEI-Better Outcomes Project. He/She will review and coding of financial information; the preparation and processing of documents and the disbursement of funds. This position will make banking deposits; compile, review and maintain the accuracy of all financial information and maintain records. The position is based in Jinja and reports to the Country Finance Manager.
Key Duties and Responsibilities:
Purchasing – Coordination of the purchasing function
- Provide guidance and support to the Administrative Assistant to enter all invoices into the Accounting system and allocate them against purchase orders
- Deal with supplier queries regarding payments
- Coordinate and manage the process to setup new suppliers in the accounting system
- Maintain and update supplier information and do relevant background checks and terrorist/debarment checks
- Ensure that direct debits payment are checked to supporting documentation and correctly recorded
- Run the creditor report at month-end
- Ensure monthly payment reports are produced for the cash flow analysis
- Maintain an updated list of preferred vendors for the country office
- Provide confirmation to service providers to render services and/or goods upon approved requests
- Ensure adherence to set timelines for payments to service providers and/or staff
Manage staff accounts:
- Establish and maintain a process for staff travel and salary advances
- Process Travel Requisitions and related staff advances
- Enter staff expenses into the accounting system (Reimbursements and/or advance liquidations)
Revenue/Income, debtors and cash book management:
- Check bank accounts and print statements
- Ensure that internal bank transfers are correctly managed
- Support the Country Finance Manager in the preparation of budgets
Reconciliations:
- Prepare the monthly bank reconciliations for the main operating account for submission to the Country Finance Manager
- Prepare monthly reconciliations of Payroll control accounts
- Prepare monthly reconciliations of Payables and receivables accounts
- Accruals and Prepayments reconciliation
- Follow up on reconciling items above and pass correcting entries where necessary
HR Records and Timesheet management:
- Offer support to the Country Finance Manager in managing the timesheet submissions
- Update all personnel changes to HR at HO before the cut-off date
- Process approved payroll payment and ensure deductions are remitted to government departments
- Update staff medical insurance
Assets:
- Maintain the fixed asset register and reconcile the sub-ledger and general ledger on a monthly basis
- Work closely with the Admin Assistant to bi-annually conduct asset checks as per the asset register and policy and provide updates of assets to insurance service provider
Month-end and Year-end close activities: Support the Country Finance Manager in liaising with the Finance and Support Services unit to close the month-end in time and conduct all relevant reconciliation
Qualifications, Skills and Experience:
- The ideal candidate must hold a recognized Accounting/Business degree
- CPA qualification is an added advantage
- Five years of work experience in a related role
- Focused and versatile team player that is comfortable under pressure
- Excellent analytical and problem solving skills
- Good attention to detail, structured and process driven
- Excellent computer skills (including accounting packages, spreadsheets)
- Excellent interpersonal skills with the ability to work on own and within various teams
- Ability to manage competing tasks, prioritize tasks producing a high level of output consistently
- Integrity, professionalism and transparency
- Fluent in English and fluency in a local language would be an advantage
How to Apply:
All those excited about serving in this prestigious NGO should send their applications online at the link below
Deadline: 22nd February 2018
: List of Current Job Vacancies / Opportunities in Uganda