Records Officer NGO Job Opportunities – InterAid Uganda Limited (IAU)
Job Title: Records Officer
Organization: InterAid Uganda Limited (IAU)
Duty Station: Kampala, Uganda
Reports to: Senior Operations Officer
About US:
InterAid Uganda Limited (IAU) is a non-governmental humanitarian national organization established in 1988, and duly registered with the NGO Board and NGO Forum. IAU is actively involved in programs geared towards the protection and improvement of lives of disadvantaged people living in urban and rural areas in Uganda and in the Great Lakes Region. InterAid Uganda is focused on its thematic areas of Rights Protection, Education, Livelihood & Food Security, Health (HIV&AIDS; Malaria; Maternal and Reproductive Health), Water, Sanitation & Hygiene (WASH), Environment and Disaster Management and good Management and Governance systems.
Job Summary: The Records Officer will provide an efficient, effective and reliable filing system that is cost effective and time saving.
Key Duties and Responsibilities:
Process Management:
- Maintaining a register book on refugees/asylum seeker files/records.
- Registering and opening new files for all clients.
- Labelling of all files and label each file cabinet for easy access.
- Maintaining a file movement book to easily trace outgoing files and know at all times where each file is.
- Ensure that all documents are filed on proper files and neatly organized chronologically.
- Ensure that files are properly handled and managed to avoid wear and tear.
- Maintaining file records and data in the system.
- Compiling weekly, monthly, quarterly, half year and annual reports and ensure timely submission to the Supervisor.
- Ensure security of the records from anything that may cause damage.
- Carryout any other duties assigned from time to time by the supervisor in line with the job
Support To Staff
- Provide advice to staff in line with section related procedures and any information relating to records
- Mentor and coach staff in the records department as per job requirements.
Risk Management: Identifying, assessing and developing strategies to mitigate against risks that may happen on the records that may cause loss of information.
Compliance:
- Ensure compliance to policies and procedures relating to the management of records.
- Maintain high level of confidentiality.
Qualifications, Skills and Experience:
- The ideal candidate for the InterAid Uganda Limited (IAU) Records Officer job opportunity should preferably hold a Bachelor’s degree in Secretarial Studies, Records and Archives Management, Office and information Management or any other related course.
- At least three years of relevant work experience in a similar role.
- Good knowledge of information security.
- Good knowledge in filing and retrieving of documents
- Excellent interpersonal skills.
- Good report writing skills
How to Apply:
All suitably qualified and interested candidates should send their cover letters, updated CVs and photo copies of their professional qualifications including three referees via E-mail to both recruitment@interaiduganda.org and iaurecruitment@interaiduganda.org addressed to:
The Executive Director,
InterAid Uganda,
Plot 1102 Block 8, Kabala Anjagala Road,
P.O. Box 737 Kampala, Uganda.
Deadline: 14th March 2018 by 5:00 PM
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