Senior Procurement Officer NGO Jobs – InterAid Uganda Limited (IAU)
Job Title: Senior Procurement Officer
Organization: InterAid Uganda Limited (IAU)
Duty Station: Kampala, Uganda
Reports to: Executive Director
About US:
InterAid Uganda Limited (IAU) is a non-governmental humanitarian national organization established in 1988, and duly registered with the NGO Board and NGO Forum. IAU is actively involved in programs geared towards the protection and improvement of lives of disadvantaged people living in urban and rural areas in Uganda and in the Great Lakes Region. InterAid Uganda is focused on its thematic areas of Rights Protection, Education, Livelihood & Food Security, Health (HIV&AIDS; Malaria; Maternal and Reproductive Health), Water, Sanitation & Hygiene (WASH), Environment and Disaster Management and good Management and Governance systems.
Job Summary: The Senior Procurement Officer will ensure value and timeliness of the organisations procurements in line with the approved procurement policies and procedures.
Key Duties and Responsibilities:
Strategic direction: Enhance judicious procurement and disposal process in accordance with InterAid Uganda Procurement Policy.
Stakeholder Management:
- Manage and maintain good supplier relationship.
- Customer satisfaction internally and externally through ensuring effective and efficient procurement processes.
- Respect all memorandum of Understanding, procurement agreements and agreements with funders/donors requirements
- Creation of a single point of Purchase Order dispatch to Vendors and document tracking
- Pre-POP Audit
- Manage relationship between Accounts & procurement section
Procurement Process and Disposal Management:
- Procurement of Goods And Services
- Develop and implement a procurement strategy for the organisation to ensure that goods and services are purchased at the most competitive prices and are of the required qualities
- Initiate the development and implementation of procurement policies and procedures and strategies to ensure the standardisation and transparency of the procurement function
- Supervise the functioning of the procurement section as per the procurement policies
Procurement Reporting
- Ensure that procurement policies, procedures, and action plans and ensure they are followed across the organization.
- Participate as a member on the Procurement Committee, attend meetings and provide technical advice to the Committee members.
Procurement Administration
- Plan, prioritize, assign, supervise and review work of staff in need to purchase including technical and specialized procurement of supplies, equipment and services.
- Prepares a consolidated work plan in line with the approved budget of the organization
- Reviews, and analyzes purchase requisitions
- Advises department officials concerning supply requirements
- Responsible for departmental administrative issues such as maintaining/revising policies and procedures and purchasing module, subcontract plan utilization.
Disposal of Assets
- Manage the organisation’s assets that are ready for disposal.
- To ensure effective management of the asset disposal process at its cost effectiveness
Tender Process management
- Implement the framework for preparation of Bidding Documents and Request for Proposals in accordance with procurement procedures.
- Oversee the implementation of the bidding processes for goods, works and Services in accordance with standard Tender procedures of the procurement policy.
- Develop guidelines and frameworks for bid evaluation and selection process using the Technical & Commercial Evaluation.
- Conducts pre-bid meetings with interested vendors and user departments to ensure complete understanding of bid requirements, scope of work, and responsibilities
- Participate in contract negotiations
- Prepares addendums following pre-bid to clarify, make additions, deletions to quotations/proposals
- Serve on evaluation and tender committees as required
- Resolves problems and protests concerning bid solicitations, contract awards or contract performance as the need arises.
Risk Management
- Continuously assess risks inherent in the procurement process
- Develop mitigation measures to curb the risk inherent in the procurement process.
- Review the effectiveness of the mitigation measures on a continuous basis
Compliance
- Monitor the implementation of contracts.
- Ensure procurement policy and process compliance.
Qualifications, Skills and Experience:
- The ideal candidate for the InterAid Uganda Limited (IAU) Senior Procurement Officer job opportunity should preferably hold a Bachelor’s degree in Procurement & Supply Chain Management, Commerce, Business Administration or related course from a recognized institution
- Full or Part Professional qualification with CIPS
- Five years of experience in a similar role
- Ability to operate under minimum supervision
- Ability to work extra hours
- Excellent interpersonal skills
- Excellent communication skills
- High integrity
- Customer care skills
- Good analytical skills
- Computer literate
- Negotiation skills
- Good team player
How to Apply:
All suitably qualified and interested candidates should send their cover letters, updated CVs and photo copies of their professional qualifications including three referees via E-mail to both recruitment@interaiduganda.org and iaurecruitment@interaiduganda.org addressed to:
The Executive Director,
InterAid Uganda,
Plot 1102 Block 8, Kabala Anjagala Road,
P.O. Box 737 Kampala, Uganda.
Deadline: 14th March 2018 by 5:00 PM
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