Senior Operations Officer International Non-profit Careers – Mercy Corps
Job Title: Senior Operations Officer
Organization: Mercy Corps
Duty Station: Uganda
About US:
Mercy Corps is an international non-profit organization which implements high-quality, analytical development programmes in very difficult places. Mercy Corps has been operating in Uganda since 2006. It has and continues to implement programs in Acholi and Karamoja sub regions. Mercy Corps is taking a community-led, market driven approach to address poverty and food insecurity needs through interventions that get to the root causes and contributing factors of economic vulnerability. Donors include the United States Agency for International Development (USAID), DFID, Mastercard Foundation, WALMART Foundation, Coca Cola Africa Foundation, US Depart of State (DOS) /PEPFAR, ECHO and Nike Foundation.
Job Summary: The Senior Operations Officer is mainly responsible for leading the operations function in Amudat Office. Ensures to maintain the operation field support function in a timely manner. The senior operations officer oversees all arrangements and coordination for program support logistical duties.
Key Duties and Responsibilities:
Project Goods/Commodities Logistics:
- Oversees all activities associated with the delivery and receipt of goods/commodities from internal or external vendors to planned destinations in Amudat office in coordination with MC staff
- Plan goods delivery to MC Amudat office or Project sites in accordance to the needs, while minimizing cost and taking into account any other delay effects
- Maintain strict adherence to relevant donor policies and procedures
- Negotiating contracts with any service providers and suppliers
- Complete required and customary documentation for any goods such as waybills, bills of lading, customs declarations etc.
- Maintain contact with partners (NGO partners and others) to ensure smooth coordination of operations activities
- All other activities to ensure the smooth and consistent delivery of goods and supplies to offices or distributions points.
- Procurement – Participates in all procurement activities to ensure purchasing is done according to Mercy Corps procurement policy and completed in a timely manner, including, but not limited to:
- Obtains quotations and pro forma invoices from suppliers and vendors as necessary;
- Prepares Quotation Analysis and submits to the relevant supervisors.
- Completes Goods Received Notes for items received from Head office.
- Maintains current and orderly files of all procurement documents processed through the Head office.
- Maintain the PR linked database in computer and ensures the hardcopy files match the database softcopy
File Maintenance:
- All operations files must be clearly maintained. These files must always be updated, organized, clearly marked, and complete.
- Pipeline prospectus reports for all good/commodities request by MC in for Amudat office or program, produced and filed by field office or program.
- Warehouse reports (including receipts, dispatches, internal waybills, and information regarding laborers and equipment), produced and filed by month
- Manuals, documentation, receipts, shipping documents, and other critical information such as passwords or programming is to be safely kept
- Copies of goods receiving notes for all procured items purchased in Uganda Kampala and transferred to MC Amudat field office
Field Asset Management
- Maintain the asset records for the Amudat office and update a centralized Assets inventory of all MC Uganda offices
- Ensure all the items bought that falls under Asset category according to MC Policies are properly registered on the Asset Register with all the required information
- Maintain a softcopy of the Asset Register for Amudat
- Work closely with the field offices on the Assets Management, monitor if the register is properly maintained and it matches with the centralized softcopy.
- Every six months review and physically crosscheck the Asset Register with the assets to ensure the asset tags are available on the assets and update the assets condition – depreciation if applicable.
- Overall responsibility for the MC Uganda Operations
- Conduct himself/herself both professionally and personally in such a manner as to bring credit to Mercy Corps.
- Perform other tasks as requested and needed by the Mercy Corps Operations in Amudat
Qualifications, Skills and Experience:
- The ideal candidate for the Mercy Corps Senior Operations Officer job placement should have four years’ experience in Logistics and Procurement Management, Business Management, or related field (with international NGOs is an asset)
- Two to three years experience in logistics and procurement with strong organizational skills, ability to maintain the procurement and logistics filing system, ability to interact effectively with international and national personnel, adaptability to unanticipated circumstances,
- Microsoft Office computer skills and experience with using email.
- Proven ability to solve problems independently without supervision
- Ability to communicate in English and any Karamojong Language
How to Apply:
All suitably qualified and interested candidates should send their E-mail applications including a cover letter clearly stating the salary requirements, updated CV (with three professional referees), and copies of academic qualifications/certificates addressed to the Senior HR and Legal Manager, Mercy Corps Uganda to: ug-mcjobs@mercycorps.org
Deadline: 15th March 2018
: List of Current Job Vacancies / Opportunities in Uganda