Entry Level Grants and Compliance Officer US Non-profit Jobs – Catholic Relief Services (CRS)
Job Title: Grants and Compliance Officer
Organisation: Catholic Relief Services (CRS)
Duty Station: Kampala, Uganda
Reports to: Senior Grants and Compliance Officer
About US:
Catholic Relief Services (CRS) carries out the commitment of the Bishops of the United States to assist the poor and vulnerable overseas. Our Catholic identity is at the heart of our mission and operations. We welcome as a part of our staff and as partners people of all faiths and secular traditions who share our values and our commitment to serving those in need. CRS is an international non-governmental organization (NGO) supporting relief and development work in over 93 countries around the world. CRS programs assist persons on the basis of need, regardless of creed, ethnicity or nationality. CRS has worked in Uganda since 1965, initially providing emergency assistance to Sudanese refugees living in the north. Over the years, CRS has expanded its programming to also address development needs in western, central and eastern Uganda. CRS’ projects in Uganda currently include agricultural livelihoods, health and social services and emergency response and recovery. CRS implements its programs through partnerships with local organizations, including the Catholic Church, other faith-based organizations and community entities for maximum impact and sustainability.
Job Summary: The Grants and Compliance Officer will help coordinate and contribute to the implementation of the SOCY project finance policies and procedures in compliance with CRS’ established accounting standards, Generally Accepted Accounting Principles (GAAP), donors’ rules and regulations, and legal requirements to support high-quality programs serving the poor and vulnerable. You will efficiently perform accounting services through documenting the project/grant financial transactions by compiling, analyzing, and verifying account information, preparing account entries, and delivering financial reporting services throughout the project/grant life cycle.
Key Duties and Responsibilities:
General Administration
- Set and monitor sound accounting and financial reporting procedures for the SOCY project subrecipients and partners following established standards. Ensure setup and maintenance of all data required for processing financial transactions for SOCY project accounts in SunSystems financial accounting package.
- Review and validate supporting documentation before processing of financial transactions to ensure all required documents are accurate and complete and authorizations are in place.
- Record financial transactions following appropriate authorizations. Review and analyze various accounts to detect irregularities. Advise on corrective actions and prepare correcting entries and adjustments, as necessary.
- Assess, evaluate and monitor subrecipient financial management processes in accordance with policy and strengthen capacity of partner in financial accounting and transactions.
- Monitor disbursement/receipt schedules, alert relevant SOCY project staff of due payments/liquidations, and maintain appropriate communication and follow-up to facilitate timeliness of financial resource management and compliance with set deadlines.
- Prepare various periodic and ad hoc financial reports and perform variance analysis to assist project/grant staff with decision-making. Assist with budget maintenance for proper management of financial resources.
- Provide information to project/grant staff, subrecipients, and partners on financial accounting policies and procedural compliance issues and deliver training and other capacity building activities.
- Perform assigned treasury project/grant (cash payment/receipt, cash forecast, etc.) duties, as long as segregation of duties is ensured.
- Monitor disbursement/receipt schedules, alert relevant SOCY project staff of due payments/liquidations, and maintain appropriate communication and follow-up to facilitate
- timeliness of financial resource management and compliance with set deadlines. Perform assigned treasury project/grant (cash payment/receipt, cash forecast, etc.) duties, as long as segregation of duties is ensured
Reporting:
- Set and monitor sound accounting and financial reporting procedures for SOCY project subrecipients and partners following established standards. Ensure setup and maintenance of all data required for processing financial transactions for SOCY project accounts in Sun Systems financial accounting package.
- Prepare various periodic and ad hoc financial reports and perform variance analysis to assist project/grant staff with decision-making. Assist with budget maintenance for proper management of financial resources.
Analysis and Documentation:
- Review and validate supporting documentation before processing of financial transactions to ensure all required documents are accurate and complete and authorizations are in place.
- Record financial transactions following appropriate authorizations. Review and analyze various accounts to detect irregularities. Advise on corrective actions and prepare correcting entries and adjustments, as necessary.
Compliance
- Assess, evaluate and monitor subrecipient financial management processes in accordance with policy and strengthen capacity of partner in financial accounting and transactions.
- Monitor disbursement/receipt schedules, alert relevant SOCY project staff of due payments/liquidations, and maintain appropriate communication and follow-up to facilitate timeliness of financial resource management and compliance with set deadlines.
- Provide information to project/grant staff, subrecipients, and partners on financial accounting policies and procedural compliance issues and deliver training and other capacity building activities
- Perform other tasks and assignments as and when required which are consistent with your level in the organization.
Qualifications, Skills and Experience:
- The ideal candidate for the Catholic Relief Services (CRS) Grants and Compliance Officer job placement should preferably hold a Bachelor’s degree in Accounting, Finance, Economics, Business Administration with courses in accounting, or a qualification in accounting (CPA/ACCA or equivalent).
- At least two to three years’ experience in a position with similar responsibilities, preferably with an international or local NGO, or a financial/banking institution.
- Extensive knowledge of the relevant public donors’ regulations preferred
- Proficient in MS Office packages (Excel, Word, PowerPoint, Visio), Web Conferencing Applications. Knowledge of SunSystems financial accounting package or similar financial reporting software preferred
- Excellent analytical skills with ability to detect and report inconsistencies
- Conscientious, accurate and thorough with great attention to detail
- Ethical conduct in accordance with recognized professional and organizational codes of ethics
- Proactive, resourceful, solutions oriented and results-oriented
- Ability to work collaboratively
- Excellent oral and written skills in English
Agency-wide Competencies (for all CRS Staff): These are rooted in the mission, values and principles of CRS and used by each staff member to fulfill his or her responsibilities and to achieve the desired results.
- Serves with Integrity
- Models Stewardship
- Cultivates Constructive Relationships
- Promotes Learning
How to Apply:
All candidates should email a cover letter and updated CV only to ug_recruitment@crs.org
NB:
- Large files and/or scans of documents will lead to rejection of your application
- All applications that do not contain this exact subject line will be rejected and not read
- In the subject line of the email, copy and paste GRANTSANDCOMPLIANCEOFFICERKAMPALA
Deadline: 23rd March 2018
: List of Current Job Vacancies / Opportunities in Uganda