Admin Jobs – Project Management Assistant – SSU Project – Enabel
Job Title: Project Management Assistant – SSU Project
Organization: Enabel
Duty Station: Kampala, Uganda
Salary: UGX 2,000,000/= to UGX 3,000,000 /=
Reports to: Finance and Contracting Co-ordinator
About US:
Enabel (Belgian development agency, formerly BTC), together with different Government Ministries, are implementing the bilateral co-operation between Uganda & Belgium.
Key Duties and Responsibilities:
- Ensure well-functioning and effective administrative, secretarial and office support to the project office (follow up maintenance and cleaning, internet);
- Handle petty cash for the office and mobile money payments for agents and partners on mission;
- Receive guests and partners, correspondence and any other office delivery;
- Ensure systematic documentation, records keeping and/or an electronic filing system;
- Timely and credible replenishment of requests for office imprest and its accountability;
- Handling all communications and proper liaison between the main office and field offices and any other relevant authorities or partner;
- Participation in preparation of quarterly project progress reports, work plans and project activities (upon request);
- Provide logistics support to the project staff, and follow up on the overall management and maintenance of offices, assets and equipment (labelling, asset register, repairs and replacement of lost items)
- Facilitate the editing of programme documents;
- Prepare for meetings and ensure that there is available space for meetings as per the requests of staff;
- Assist in the taking minutes as requested;
- Support to necessary arrangements for missions and consultants (hotel, transport, reservation, meetings etc.);
- Perform duties as requested by the Finance and Contracting Coordinator.
Qualifications, Skills and Experience:
- The applicant should preferably hold a Bachelor’s Degree in Social Work and Administration, Social Sciences, Business Administration or a related discipline.
- A minimum of three years of hands-on practical experience in Administration or Project Administration in a reputable organization, institution or company.
- Post Graduate Qualifications in Public Administration, Procurement,
- Office management and Social Administration is considered an additional advantage.
- Proven knowledge and experience in daily Administration & Office Management;
- Proven experience in Petty Cash Management;
- Very good communication skills: both professional and interpersonal skills;
- Very good computer skills, especially MS office programmes (Microsoft Word, Excel, Outlook and Power Point);
- Ability to work independently and cope with stressful situations;
- Ability to exercise a high level of integrity in handling the organizations resources (both financial and physical resources);
- Ability to work within a big team and to remain focused in achieving the project’s objectives;
- Ability to work and easily adapt in a multi-sectoral work environment;
How to Apply:
All suitably qualified and interested applicants should send their hard copy applications including a cover letter, curriculum vitae (CV) of 4 pages maximum and copies of relevant academic documents with names of at least 3 professional referees; their emails and telephone contacts to:
The Human Resource Officer;
Enabel in Uganda,
Plot 1B Lower Kololo Terrace P.O. Box 40131, Kampala.
On-line applications to be submitted here: Click Here
Deadline: 30th March 2018 by 4pm.
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