UN Property Control and Inventory Assistant Job Opportunities – United Nations Organisation Stabilization Mission in the Democratic Republic of the Congo (MONUSCO)
Job Title: Property Control and Inventory Assistant
Organization: United Nations Organisation Stabilization Mission in the Democratic Republic of the Congo (MONUSCO)
Duty Station: Entebbe, Uganda
Job Opening Number: ESB/GJO/PMU/005/022019
Reports to: Property Management Officer
Job Grade: GS-4
About US:
Following the signing of the Lusaka Ceasefire Agreement in July 1999 between the Democratic Republic of the Congo (DRC) and five regional States (Angola, Namibia, Rwanda, Uganda and Zimbabwe) in July 1999, the Security Council established the United Nations Organization Mission in the Democratic Republic of the Congo (MONUC) by its resolution 1279 of 30 November 1999, initially to plan for the observation of the ceasefire and disengagement of forces and maintain liaison with all parties to the Ceasefire Agreement. Later in a series of resolutions, the Council expanded the mandate of MONUC to the supervision of the implementation of the Ceasefire Agreement and assigned multiple related additional tasks.
Job Summary: The Property Control and Inventory Assistant at this level reports to the Property Management Officer or the Associate Property Management Officer. The Property Control and Inventory Assistant is responsible for participation in various phases of the physical verification of assets within the mission, He/she also assists the Supervisor in efficient management, accountability of property control in accordance with UN Regulations and Rules, manuals and relevant guidance, as well as in the effective tracking, monitoring, and reporting of all inventory transactions and property management related activities.
Key Duties and Responsibilities: Within delegated authority, the Property Control and Inventory Assistant will carry out the following duties:
- Assists in maintaining accurate and auditable property records in electronic inventory management system for property control and accountability in line with the administrative instructions, guidelines, manuals and SOPs. Assists in conducting physical inspections and quality control of the mission United Nations property to ensure that all items are accounted for and in serviceable condition.
- Updates all physical verification records in electronic inventory management system.
- Assists in identifying anomalies and/or discrepancies during the physical verification exercise.
- Assists in the preparation of statistical analysis and trend analysis on United Nations property.
- Performs other duties as required.
Qualifications, Skills and Experience:
- The ideal candidate for the United Nations Organization Stabilization Mission in the Democratic Republic of the Congo (MONUSCO) Property Control and Inventory Assistant job placement should hold a High school diploma or recognized equivalent
- At least three (3) years of progressively responsible experience in the field of property management, inventory control, logistics, procurement or other related fields is required.
- Experience working within an international organization or non-governmental organization
- in a conflict or post-conflict setting is desirable. Working experience in a multicultural and/or international work environment is desirable.
- Experience in the use of an Inventory management system is desirable. Computer literacy in word processing, excel, spreadsheets is required Experience in the use of SAP/Umoja, Business Intelligence applications is desirable. Languages
- English and French are the working languages of the United Nations Secretariat.
- Fluency in oral and written English is required.
Competencies:
- Professionalism: Knowledge of the Organization’s rules and regulations as they pertain to supply, purchasing and logistics. Demonstrated use of initiative and ability to make appropriate linkages in work requirements and anticipate next steps. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.
- Planning & Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary, uses time efficiently.
- Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing other ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
NB: The United Nations does not charge a fee at any stage of the recruitment process (Application, interview meeting, processing, or training). The United Nations does not concern itself with information on applicants’ bank accounts.
How to Apply:
All suitably qualified and interested Ugandan candidates should send their applications with the following documents:
- The United Nations Personal History form (P-11), Download Here; This should be signed
- Proof of required academic certificates i.e. Academic Certificate(s) and/or High School/Secondary Diplomas
- Latest performance evaluation reports / appraisals
The applicants with the completed documents are strongly encouraged to apply via e-mail and must include the Vacancy Announcement Number (check beginning of this advert) and Job Title to: rsce2-recruitment@un.org
Deadline: 2nd March 2019
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