Senior Finance Officer US Non-profit Jobs – Samaritan’s Purse
Job Title: Senior Finance Officer
Organisation: Samaritan’s Purse
Duty Station: Kampala, Uganda
Reports to: Finance Manager
About US:
Samaritan’s Purse is an international Christian relief and development organization meeting the critical needs of victims of war, poverty, natural disaster, famine and disease with the aim of sharing God’s love. It was founded in the United States (US).
Job Summary: The Senior Finance Officer will be responsible for assisting the Finance Manager in financial reporting and monitoring. S/he will also support the field based finance officers, area coordinates, grants development unit the Finance Manager in the area of grants management, donor reporting and compliance. S/he will also deputize for the Finance Manager. All applicants must agree with and uphold the values and objectives of the organization to be considered for this position. S/he will be based in Kampala but may travel up to 20% of the time to various field sites.
Key Duties and Responsibilities:
- Manage review of financial transactions and supporting documentation in an organized and professional manner.
- Ensure financial/accounting activity is carried out in accordance SP’s field accounting policies.
- Review all payment requests and process wire payments
- Manage the reconciliation of cash at all sites on a weekly basis and investigate any over/under situations.
- Provide support to Base Manager and/or Program Managers with regard to financial policies/practices and budget management as required.
- Identify areas for financial and administrative improvement and work to implement feasible improvements.
- Assist with preparation of monthly bank reconciliation for all SP Bank accounts.
- Assist Finance Manager in preparing Journal Entries and finalizing all transactions and documentation related to the financial close process each month
- Assist with the review of local payroll and payroll taxes for all field sites on a monthly basis.
- Review budgets for accuracy and correct coding before they are uploaded in the system
- Record income received on internal and external awards
- Prepare grant reports, maintain compliance checklists and update grants tracker on monthly basis; inform relevant support staff of ending grants in advance
- Send updated fund numbers to staff in liaison with the Program Development Officer
- Keep abreast of changes in the finance sector such as taxation policies and update the finance manager
- Assist the Finance Manager in charging monthly indirect costs for all applicable external awards
- Assist the team in troubleshooting system issues such as errors while posting journal entries
- Communicate any Serenic updates with all field finance officers
- Send monthly project activity reports (PARs); create journal entries from Project Managers’ feedback
- Support the Finance Manager in orientation of new staff on financial management procedures and train project teams on effective grants management; support Project Managers to analyze budget versus actual spending in a timely manner and to understand burn rate
- Effective grantee management, assist Finance Manager to review reports and effect timely payment of tranches
- Provide technical support to Field Finance Officers
- Ensure that SP finance and procurement policies are uniformly applied by all SP Uganda programs, in close liaison with SP Area Coordinators, Program Managers and the Finance Manager
- Maintain up to date softcopy and hard copy payroll and statutory deduction files
- Ensure all statutory payments are made before deadlines; liaise with Tax consultant in case of anomalies in PAYE tax
- Manage cash flow to ensure adequacy of funds at Kampala office and all sub offices
- Assist in conducting audits
- Follow up with all Finance Officers to ensure timely month end process
- Ensure all Balance Sheet reconciliations are made on a monthly basis
- Prepare monthly folders for all signed cash reconciliations, bank reconciliations and cash balances report
- Ensure digital/paper records are maintained and organized by Finance Officers in liaison with the Digital records officer and update the finance manager
- Review weekly general ledger reports for the Country Office and make necessary adjustments
- Upload Payroll into the Bank integrator
- Follow all procedures provided by Finance Manager
- Perform other duties as assigned
Qualifications, Skills and Experience:
- The applicant must hold a a Bachelor’s Degree (B. A.) from four-year College or University in Accounting/Finance or related field. CPA/ACCA part II level of education
- Seven years of relevant work experience in Finance Management.
- Previous experience in coordinate both financial and programmatic functions of Finance management in donor funded programs like DFID, USAID and UN agencies.
- Excellent Knowledgeable of local and national tax regulations
- He/She should be dynamic, Self-starter or initiative taker with high level of integrity, must be faster leaner personable
- Good team player
- He/She should possess excellent reasoning ability in analytical and strategic thinking, with excellent knowledge of computer applications, in particular proficiency required in (Ms Excel, Accounting Software e.g. Serenic Navigator)
How to Apply:
Please send your updated CV, covering letter and relevant documentation by email to HR: Ugandahr@samaritan.org or hand delivery to Samaritan’s Purse offices, Plot 126 Luthuli Avenue, Bugolobi. Please note that only short listed candidates will be contacted and any form of lobbying will lead to automatic disqualification.
Deadline: Wednesday 5th April2019
: List of Current Job Vacancies / Opportunities in Uganda