Earn over 2m UGX monthly as one of the Finance Officers at Enabel

Job Title: Finance Officer (Several Pool Jobs)

Organization: Enabel

Duty Station: Kampala, Arua, Moroto and Fort Portal, Uganda

Salary: UGX 4,000,000 and UGX 4,500,000

About US:

Enabel (Belgian development agency, formerly BTC), together with different Government Ministries, are implementing the bilateral co-operation between Uganda & Belgium.

Key Duties and Responsibilities:

Financial Management

Ensures all invoices from external parties (contractors, suppliers,…) are paid in time, by bank transfer, cheque, mobile money or cash and arrange those documents by date.
Being responsible for banking, cheque and cash management (prepare, register and tile)
Follow up on all financial transactions, maintain bank and mobile money accounts and ensure monthly account statements and overviews
Take responsibility for the cash flow management; this includes regular cash counts, veriﬁcation of balance of cash book and cash-on-hand, solving imbalances, establishing and signing of cash count statements.
Ensure liquidation of any internal advances and update advances outstanding by the end of each month and report accordingly to the Finance Controller
Be responsible for sound cash planning & cash withdrawals, in order to avoid cash shortages or large amounts of cash left in the sale (security issue).

Accounting

Ensure quality and completeness of justification and supporting accounting documents of all expenses following the set guidelines;
Record all project expenses properly in the adequate accounting system, following the set guidelines and within the required deadlines;
Make all necessary corrections and make all preparations for the monthly closing of the accounting.
Ensure monthly accounting and financial (bank, cash, mobile money) statements are balanced:
Ensure accounting coding and budgeting lines are correct;
Produce accounting statements for checking and control by the management (financial controller and/or International finance and contracting coordinator);
Keep track of accounting data by putting reference on the specific documents on a monthly basis;
Be responsible for the transparent and consistent tiling of all accounting, banking and cash management documents.

Budgeting and Financial planning

Provide all necessary accounting data and information to the managers for them to be able to follow up on execution, budgeting and planning.
Assist the Financial Controller and international and Contracting Coordinator in the elaboration of reports, budgets and plans.

Human Resource Management

Prepare staff payrolls for bank transfers at the end of each month
Support HRM matters to Central Level in Kampala (leaves, ﬁles, payments,.. .)
Facilitating the roll out of Enabels administrative and financial procedures for (new) staff
Grant Financial and Administrative follow up
Provide support in the review of budgets/concepts/ fully fledged proposals for different calls
Participate actively in organizing meetings. workshops or seminars for the grantees including procurement of conference services, meals, venue etc.
Carry out routine (monthly and spot checks) monitoring of grantees and their partners a
Ensure the monitoring checklists are fully completed. signed and properly tilled.
Support grantees during reporting processes to ensure submission (accurate and complete) of timely reports by grantees including verification, review, quality checks of financial reports. expenses and supporting documents in line with Enabel set guidelines
Review quarterly (financial and technical) reports from grants to Kampala for disbursements within the period speciﬁed in the RACl using, approving and filing the financial (and technical appraisal) checklist
Assist in proper (accurate, complete, accessible! referenced) tiling of all grantees reports and supporting documents on a quarterly basis.
Identify capacity building needs of partners on financial management, accounting, procurement and asset management as well as financial reporting.
Perform any other tasks of a similar nature that may be prescribed from time to time.

Qualifications, Skills and Experience:

The ideal candidate for the Enabel Finance Officer job must hold a Bachelor’s Degree in Business Administration, Accounting, Commerce;
Additional qualification in CPA and ACCA is of an added advantage;
At least five years’ experience in accounting and project administration;
Very good hands-on knowledge of Excel and Word are essential. Other programs (Database, accounting or ERP programs) will be considered a strong advantage;
Team player, yet able to work independent;
Able to work under stressful conditions and with no objections to undertaking missions.
Work experience in international (Development) Organisations and Agencies in ﬁelds of Grants management is an advantage
High level of integrity in handling the organizations resources (financial and physical resources);
Motivated, flexible team player:

Personal Competences:

Very good hands-on knowledge of Excel and Word are essential, other programs (Database. accounting programs) will be considered a strong advantage;
Work independently, organized and cope with a positive attitude to stressful situations;
Very good knowledge of English.

How to Apply:

All suitably qualified and interested applicants should submit their hard copy applications including a cover letter, curriculum vitae (CV) of 4 pages maximum and copies of relevant academic documents with names of at least 3 professional referees; their emails and telephone contacts to:

Human Resource Officer,

Enabel in Uganda

Plot 1B Lower Kololo Terrace

P.O. Box 40131, Kampala.

Deadline: 12^th April 2019

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