Receptionist NGO Jobs – World Wide Fund for Nature (WWF)
Organization: World Wide Fund for Nature (WWF)
Duty Station: Kampala, Uganda
Reports to: IT/Logistics Manager
About US:
WWF is one of the world’s largest independent and experienced Conservation organizations operating in over 100 Countries in the world. WWF UCO implements a number of national programmes promoting environment conservation in Uganda. WWF’s mission is to stop the degradation of our planet’s natural environment, and build a future in which humans live in harmony with nature.
Job Summary: The Receptionist will perform front office, administrative and secretarial services in support of the Country Office operations.
Key Duties and Responsibilities:
- Ensures professional front office support for visitors and staff.
- Receives document and disburse incoming mails and outgoing mail
- Manages front office switch board and transfer calls as necessary.
- Receives messages for staff absences and transfer as necessary
- Collates weekly staff in and out of office report and shares with all staff before Tuesday of each week.
- Responsible for maintaining a clean, conducive and tidy reception area safe for staff and visitors.
- Notifies officers on visitor arrival, directs and allows access to those on appointments and issue appointments as necessary.
- Receives and records all internship and job applications including unsolicited ones and passes them on to Human Resources section.
- Manages filling for all documents going through the reception and ensures utmost confidentiality.
- Responsible for reception security and notifying focal person on any suspicions.
- Compiles calendar for key events and notifies responsible persons in a timely manner.
- Ensures WWF UCO branding material is provided at the reception all the time and ensures their safety.
- Follow up on meeting invitations for respective staff and notifies / reminds them accordingly
Qualifications, Skills and Experience:
- The applicant for the World Wide Fund for Nature (WWF) Receptionist job must hold a Bachelor’s degree in Office Management, secretarial studies or a related course, with excellent verbal communication skills. Active listening and great customer service skills.
- At least three years of experience in office management with a particular training in front desk and customer care management in a busy local or international organization.
- A good understanding of secretarial support and ability to run different office equipment.
- Good planning skills with diary management.
- Adherence to WWF’s values, which are: Passionate & Optimistic, Challenging & Inspiring, Credible & Accountable, Persevering & Delivering Results.
How to Apply:
Application letters, detailed Curriculum Vitae including names, email addresses and telephone contact details of three (3) referees, plus copies of academic qualifications (sent as one document) should be emailed to: recruitment@wwfuganda.org and quote the position title in the email subject line and remember to fill the respective Google form, Download Here.
Deadline: 2nd August 2019
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