Assistant Procurement Officer Jobs – Medequip (U) Limited
Job Title: Assistant Procurement Officer (Entry Level Jobs)
Organisation: Medequip (U) Limited
Duty Station: Kampala, Uganda
Reports to: Procurement and Logistics Officer & Chief Executive Officer
About US:
Medequip (U) Limited is one of the leading distributors of medical equipment, supplies and consumables in Uganda, especially imaging and radiology, critical care, surgical, and medical furniture.
Job Summary: The Assistant Procurement Officer is very crucial in the company. It is a position which requires high level commitment, competency, integrity and trustworthiness.
Key Duties and Responsibilities:
- Provide guidance and assistance to the company and staff in all aspects of purchasing different items
- Ensures all purchasing follows the regulations and laws related to purchasing practices and in accordance with company standard practices
- Prepares and develops bid documents and supplier bid lists to obtain competitive quotations on commodities and services
- Promotes the purchasing section as an effective resource for addressing supply management issues
- Keeps constantly apprised of economic/business situations as they affect purchasing policy; makes recommendations to adequately meet those changing conditions
- Develops and updates department procedures to the company and staff in their need to purchase supplies and services
- Analyzes current procurement methods, quantity discounts, standardization, value analysis and cooperative purchasing
- Solicits information regarding a variety of commodities by telephone, facsimile, interview or written requests ensuring cost effectiveness commensurate with quality
- Reviews tenders and purchase award documentation with respect to quality, suitability, delivery and pricing
- Responsible for awarding a contract with consensus from the respective department
- Responsible for the development and administration of the awarded contract
- Prepares and maintains accurate records and documentation on all solicitations, responses, purchases, contracts, correspondences and related follow up
- Expedites outstanding purchase orders to ensure delivery requirements are met
- Promotes and develops contract and liaison with the external supplier community and the company
- Interviews current suppliers to improve levels of service and new suppliers to develop and establish new sources of supply
- Collects and reports statistics to ensure commodity and/or supplier performance
- Prepares reports to ensure compliance with related laws and regulations
- Coordinates and resolves problems with the end user departments and suppliers
- Assist in resolving accounts payable invoice discrepancies and variances after accounts payable make initial inquiry
- Assists shipping and receiving with shipment/transportation related discrepancies and variances
- Performs other related duties such as special assignments and annual major objectives as required
Qualifications, Skills and Experience:
- The ideal candidate must hold a Bachelor’s degree in Procurement and Supply Chain Management
- One year of experience in Procurement and bidding related work
- Must be computer literate especially word, power point and Excel,
- Must be organized
- Able to work well under pressure and in a busy environment,
- Able to prepare reports
- Should possess excellent presentation skills.
- Must have a proactive mind
- Must have good analytical, communication and report writing skills
- Must be flexible, quick to adapt and self-motivated
How to Apply:
All suitably qualified candidates are encouraged to send their applications, resume and academic transcripts as one document to humanresource@medequipltd.com, if it isn’t one document your application will not be considered. Please clearly indicate position you are applying for in the subject
Deadline: 5th August 2019
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