Fresher Finance Officer US NGO Jobs – University Research Co., LLC (URC)
Organization: University Research Co., LLC (URC)
Duty Station: Jinja, Uganda
About US:
University Research Co., LLC (URC), a US-based public health organization working in Uganda since 2005, implements the USAID’s Regional Health Integration to Enhance Services in East Central Uganda Activity (USAID’s RHITES EC). The purpose of this project is to support implementation of a comprehensive, integrated investment in regional health, HIV/AIDS and nutrition assistance. This five-year activity targets 12 districts in East-Central Uganda with an estimated total population of 4.1 million through a district-based integrated package of quality health, HIV/AIDS, nutrition and child development services.
Job Summary: The Finance Officer is responsible for assisting in implementing the overall accounting and financial control systems for the project. S/he is also responsible for using adequate and appropriate internal controls to meet generally recognized accounting standards. As part of your responsibility, you will supervise two Finance Assistants.
Key Duties and Responsibilities:
- Support in the preparation/ development of field monthly financial reports which includes QB postings, bank reconciliations, journal entries preparation, personal advances, balance reports, grand summary sheets, supporting payment vouchers, petty cash journal and summarized expenditure etc.
- Ensure expenses are in accordance with U.S. government regulations (expenses are reasonable, allowable and allocable), and URC policies and procedures;
- Ensure that all project-related transactions are conducted, processed and recorded as per URC system of Chart of Accounts;
- Timely preparation and processing of payments by ensuring that all payments are reasonable, allowable, allocable to the project. This includes liaising with procurement to ensure that all payments are adequately supported;
- Review Mobile Money request forms against Participant registrations / attendance forms, Approved Activity Request (AAR), Travel Activity Budget, and all related support documentation from the project implementing teams and tabulate the same using Microsoft office applications (Excel, Word, & PowerPoint);
- Initiate dully supported and allowable payments into online banking platforms this includes Vendor payments and mobile money payments;
- Ensure that internal controls pertaining online Banking & Mobile Money payments are tightened to mitigate risks;
- As part of the finance team, ensure that URC financial management policies and procedures and USAID regulations are strictly adhered to. This includes ensuring that all USG circulars, USAID Uganda Mission policy directives and various checklists circulated are implemented;
- Work closely with the Senior Finance Officer to address all field report review comments from home office including providing feedback for missing and queried vouchers and outstanding information following review of payment documentation.;
- Assist in Preparation of monthly cash projections for submission to home office under the direction of the Finance and Administration Director. This also includes Bi weekly cash projections.
Qualifications, Skills and Experience:
- The applicant for the USAID Project Finance Officer job must hold a Bachelor’s Degree in Business, Accounting, Management, or other relevant field. With additional minimum Level 2 ACCA or CPA qualification;
- At least two years’ experience with QuickBooks preferred;
- Previous experience with online banking platforms especially BEYONIC is an added advantage;
- Previous experience with online banking platforms especially BEYONIC is an added advantage;
- At least three (3) years of experience in the financial management;
- Experience working with USAID-funded projects, and with Mobile Money payments modules is a strong advantage;
- High level of integrity.
- Excellent writing, management and organizational skills,
- ability to independently plan and execute complex tasks while addressing daily management details and remaining organized and focused on long-term deadlines and strategy,
- Proven ability to set priorities,
- Multi-task and work collaboratively as well as independently;
- Excellent interpersonal skills.
How to Apply:
All suitably qualified and interested applicants should hand deliver OR send via E-mail their complete applications with a cover letter, curriculum vitae, copies of academic credentials and contact information for 3 professional references addressed to:
Human Resource Coordinator
University Research Co., LLC – Centre for Human Services,
Plot 1 Bridge Lane, Mpumudde Division,
P.O. Box 5053, Jinja, Uganda
E-mail to: HR-RHITES-EC@urc-chs.com
Deadline: 1st November 2019 by 2:00pm