3 Senior Executive Assistant Job Opportunities – Public Service Commission
Job Title: Senior Executive Assistant (3 Vacancies)
Organisation: Public Service Commission
Duty Station: Kampala, Uganda
Ministry/Department: Office of the President
Reference: HRM 234/272/01
About US:
The Leadership Code (Amendment) Act 2017 established the Leadership Code Tribunal, consisting of a Chairperson, Deputy Chairperson and three other Members. For effective performance of the functions of the Tribunal, the Act provides for a Registrar of the Tribunal, other Officers and Staff as may be necessary. Section 19 A (2) provides that the Officers and staff of the Tribunal shall be appointed by the Public Service Commission, on terms and conditions determined by the Public Service Commission.
Key Duties and Responsibilities:
- Drawing up and monitoring programmes, activities and appointments in conjunction with relevant Officers;
- Taking dictation, transcribing and presenting accurate and error free work.
- Cordially attending to callers, either in person or on telephone;
- Effecting timely responses to inquiries and correspondences to and from the office;
- Receiving incoming mail and supervising the dispatch of outgoing mail;
- Organizing meetings, taking minutes and conveying decisions of such meetings to the relevant officers/offices;
- Producing the relevant documents for meetings and speeches;
- Drafting letters of routine nature;
- Administering cleanliness and orderliness of the office;
- Managing the office records in accordance with established security and Records Management Procedures;
- Requisitioning and managing office stationery and equipment;
- Supervising the Secretarial and support personnel in the office;
- Responsible for professional development of secretarial staff of the Leadership Code Tribunal;
- Any other duties as may be assigned from time to time.
Key Competencies
- Public Relations and customer care
- Managing records and information
- ICT skills
- Planning, organizing and coordinating
- Communicating effectively
- Results oriented
- Team work
- Time management
Qualifications, Skills and Experience:
- Applicants should be Ugandans holding: – EITHER: An Ordinary Level Certificate with at least two (2) Credits including English Language and 3 passes plus UNEB Certificate or Diploma in Secretarial Studies or equivalent qualifications from a recognized Institution with the following subjects: Business Communication Stage III , Typewriting Stage III Shorthand Stage II (80/90 WPM), Office Management and Computer Skills using several packages such as Word Processing, Spread Sheets and Data- Base Management. Possession of qualifications and skills in Shorthand Stage III, Principles of Accounts II, Commerce II, and Certificate in Public Relations and knowledge of using various office machines such as fax, photocopiers and audio equipment will be an added advantage.
- Applicants should have a minimum of three (3) years relevant working experience as Personal Secretary in Government or from a reputable organization. OR: An Honours Bachelor’s Degree in Secretarial Studies; or its equivalent from a recognized University/Institution.
- Applicants should have computer skills using several packages such as Word Processing, Spread Sheets and Data- Base Management. Possession of a Post Graduate Diploma in Management and knowledge of Kiswahili or French or Germany or Arabic and use of audio equipment and various office machines such as fax, photocopiers will be an added advantage.
- Applicants should have a minimum of three (3) years relevant working experience as Personal Secretary in Government or from a reputable organization.
How to Apply:
Applications should be filled ON-LINE and submitted
The link to the e-recruitment system can be accessed at this link Click Here
Applicants are advised to: –
- Apply ON-LINE.
- Scan and submit on-line relevant documents (‘O’ Level, ‘A’ Level, Degree Certificates and Professional Documents, copies of letters of appointment, confirmation and promotion).
- Each attachment must not exceed a limit of 1MB and only portable documents format (PDF) is allowed.
- Serving Officers should print an extract of PS Form 3 (2008) and obtain recommendation from the Responsible Officers. They should scan the recommendation together with the rest of the documents and submit online.
Application Process:
- Click Here
- Click on register as a new user to create your account and complete your profile starting with the Bio data moving downwards.
- If you already have an account simply click on your right and update your profile
- Click a Job from the list of advertised jobs in the menu.
- View the Job Details and click Apply now vi) Review your application and SUBMIT.
NB:
- Only on-line applications will be considered.
- Only shortlisted candidates will be contacted.
- Shortlisted candidates shall be required to bring along with them their original certificates, transcripts and letters of employment during the Oral Interviews.
- The Public Service Commission is an equal opportunity employer.
- In case of any inquiry, contact Tel. No. 0414254271 or 0414342279 or e-mail vacancies@psc.go.ug
Deadline: 11th November, 2019
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