UN Logistics Assistant Job Vacancies – United Nations Organisation Stabilization Mission in the Democratic Republic of the Congo (MONUSCO)
Job Title: Logistics Assistant
Organization: United Nations Organisation Stabilization Mission in the Democratic Republic of the Congo (MONUSCO)
Duty Station: Entebbe, Uganda
Job Opening Number: ESB/GJO/LL/010/10-2019
Reports to: Chief of Unit or Logistics Officer or LogOps Supervisor
About US:
Following the signing of the Lusaka Ceasefire Agreement in July 1999 between the Democratic Republic of the Congo (DRC) and five regional States (Angola, Namibia, Rwanda, Uganda and Zimbabwe) in July 1999, the Security Council established the United Nations Organization Mission in the Democratic Republic of the Congo (MONUC) by its resolution 1279 of 30 November 1999, initially to plan for the observation of the ceasefire and disengagement of forces and maintain liaison with all parties to the Ceasefire Agreement. Later in a series of resolutions, the Council expanded the mandate of MONUC to the supervision of the implementation of the Ceasefire Agreement and assigned multiple related additional tasks.
Key Duties and Responsibilities: Within delegated authority, the Logistics Assistant will carry out the following duties:
- Screen all logistics request forms before submission to the LogOps Supervisor.
- Assist in coordinating the required logistics support within the UNESB with different SD (Service Delivery) & SCM (Supply Chain Management) sections in support of contingents rotations, MEDEVAC, human remains repatriation and VIP visits as directed.
- When tasked, receive weekly reports from SD & SCM sections, draft the weekly logistics reports and submit it to LogOps Supervisor for review.
- Coordinate the provision of adequate logistics support, under supervision of ESB LogOps Supervisor, to authorized staff and entities within the UNESB Area of Responsibility (AOR).
- Liaises with relevant divisions/departments (e.g. procurement, accounting) with respect to verification and processing of invoices.
- Maintains contact with relevant mission staff with respect to provision, co-ordination, monitoring and status of transport services.
- Follows-up and provides updates of ongoing logistics operations and planning as well as requisition status on a regular basis.
- Assists staff within the Unit with respect to relevant procedures and practices.
- Records and monitors contract activity.
- Organizes, and maintains contract files and Unit’s manuals.
- Maintains and monitors relevant databases (e.g. stock levels of various supply items).
- Generates relevant status reports.
- Performs other duties as required.
Qualifications, Skills and Experience:
- The ideal candidate for the United Nations Organisation Stabilization Mission in the Democratic Republic of the Congo (MONUSCO) Logistics Assistant job placement should hold a High school diploma or equivalent
- Technical or vocational certificate in any course related to Administration or Logistics is desirable.
- At least three years of experience in in Logistics operations is required.
- Prior Logistics experience with MONUSCO or other UN Agencies is desirable
- Proficiency in encoding of data and in the use of MS Office applications (Excel, World, Power point) is desirable.
- Valid national driving license is desirable.
- Languages: fluency in oral and written English is required.
Competencies:
- Professionalism: Ability to apply knowledge of various United Nations administrative; claims rules and regulations in work situations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
- Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.
- Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; Establishes and maintains productive partnerships with clients by gaining their trust and respect; Identifies clients’ needs and matches them to appropriate solutions; Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; Keeps clients informed of progress or setbacks in projects; Meets timeline for delivery of products or services to client.
How to Apply:
All suitably qualified and interested Ugandan candidates should send their applications with the following documents:
- The United Nations Personal History form (P-11), Download Here; This should be signed
- Proof of required academic certificates i.e. Academic Certificate(s) and/or High School/Secondary Diplomas
- Latest performance evaluation reports / appraisals
The applicants with the completed documents are strongly encouraged to apply via e-mail and must include the Vacancy Announcement Number (check beginning of this advert) and Job Title to: rsce2-recruitment@un.org
Deadline: 26th November 2019