Job Title: Administration Manager
Organization: TrackNav (U) Ltd
Duty Station: Head Office, Kampala Uganda
Key Duties and Responsibilities:
- Set up Company Policies and Procedures for all departments with a view to acquiring an ISO Certification
- Manage all stock, consumables and office requirements
- Create and maintain staff files
- Maintain leave register for all staff and update personal files
- Manage Human Resource procedures and process in conjunction with the Group HR manager including employee performance reviews
- Manage and maintain the stock mover system
- Allocate stock to the various stores to ensure maximum productivity
- Allocate consumables to the control store and mange usage
- Ensure all stock is signed out and paperwork correctly filed
- Do monthly stock checks of all stock items in the various stores
- Maintain stock levels and reorder processes to ensure there are never any stock outs
- Follow up on all stock orders and ensure all the paperwork and processes are followed in the import and clearing process
- Ensure all LPO are created in Palladium
- Ensure all invoices are posted for payment in Palladium
- Reconcile supplier statements and correct discrepancies
- Regular price comparisons with suppliers both local and international to ensure competitiveness
- Manage repossessions agents;
- Ensure work flow and optimal uses of time
- Ensure paperwork is correct
- Maintain repossession files with all necessary documents
- Do monthly inspections of all company vehicles
- Manage the Mobile Money account for the company
- Out of town allowances
- Weekly travel allowances
- Reconcile Mobile Money account on a weekly basis
Qualifications, Skills and Experience:
- At least 2 years’ experience in a similar position preferably in a financial institution.
- Degree in Human Resource Management, Business Administration or any other relevant field.
- Leadership skills
- High Computer Literacy
- Accounting and Financial knowledge
- Human Resource Skills (administration, management, selection, recruitment, training, labour/employee relations, policy formulation, health & safety)
- Office administration
- Stock management
- Able to handle work pressure
- Accuracy and attention to detail
- Excellent time management
- Good communication skills
- Mature individual
How to apply:
All interested and qualified candidate submit your application, detailed CV and testimonials to the address below;
The Human Resource Manager;
TrackNav (U) Ltd
Send your application by
Email to: tracknavuganda@gmail.com
Deadline: 28th November 2019
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