Earn over 2800 Euros as Human Resources Coordinator at Médecins du Monde (MdM)
Job Title: Human Resources Coordinator
Organisation: Médecins du Monde (MdM)
Duty Station: Uganda
Reports to: General Coordinator
Gross monthly Salary: 2,817 euros
About US:
For more than 30 years, Médecins du Monde, a campaigning medical organisation committed to international solidarity, has been caring for the most vulnerable populations at home and abroad. It has continued to highlight obstacles that exist in accessing health care and has secured sustainable improvements in health-for-all policies. Those working for this independent organisation do not solely dispense care and treatment but condemn violations of human dignity and rights and fight to improve matters for populations living in precarious situations. MdM currently works in more than 40 countries across all continents where it focuses on 5 priority areas: emergency and crisis, sexual and reproductive health, harm reduction, migrants and displaced populations (health rights), health and environment.
Job Summary: The human resources coordinator has the administrative and HR responsibility of the programmes according to MdM and donors’ standards. He or she will work in close contact with the HR officers based at the HQ and directly supervise, train and evaluate HR officers in the field.
Key Duties and Responsibilities:
Human Resources Management
- Follow up, propose, revise and/or draft HR-related procedures and policies (such as a HR Field Manual), to improve the functioning and the communication within the mission
- Contributes to the implementation of the internal working rules (conditions of employment and internal regulations) according both to Ugandan labour laws and MdM rules, ensuring local staff are trained and advised on HR policies, procedures
- Support the mission for the recruitment processes: prepare the job descriptions, advertise the position, select CVs, organize interviews and selection process, and briefings
- Supervise the HR database management, ensuring all important staff information (such as medical licence expiry dates, tax numbers, etc) is complete and up to date, and lead on and supervise the monthly payment of salaries in conjunction with Finance
- Handle together with the general coordinator or medical coordinator any disciplinary actions that might be needed as per MdM’s terms and conditions of engagement
- Be in charge of the drafting and follow up of the mission’s training plan and ensure that annual appraisals are done
- Be responsible for implementing systems to improve communication with staff and address their grievances, such as a staff representative system and participate in or lead staff meetings/sessions at least on a monthly basis
- Maintain a HR plan with information such as upcoming annual leave and recruitment needs
- Work closely with other teams (logistics, finance) to improve processes
- Participate with the general coordinator to set up and update the organisational chart
- Support the general coordinator regarding the implementation of all the policies related to protection against sexual exploitation and abuse (PSEA), including ensuring accountability mechanisms are operational
- Participate to meetings with donors and/or authorities jointly with the general coordinator and/or other coordinators
- Prepare the monthly HR updates to HQ
Training:
- Be responsible for training, coaching and supporting national staff with the overall management of HR and administrative and legal aspects of the projects in order to guarantee rigorous and transparent procedures and to fulfil the objectives of the mission in the respect of MdM and donors’ guidelines
- Develop a training plan for national staff and support especially supervisors in their staff management duties
Finance
- Be the budget holder for the HR budget and work closely with the finance coordinator to ensure that the organization finances are maintained in an accurate & timely manner and ensure MdM’s funds are used efficiently
- Input into monthly forecasts and any budget revisions of the project and coordination budget together with the finance coordinator based in Yumbe
- Analyse the BFFU’s HR budget lines in conjunction with the finance coordinator
- Ensure HR transactions are properly recorded on paperwork such as mission requests, payment request forms, etc.
- Be a signatory to the bank account and may approve and authorize payments
- Validate the HR budget lines on the monthly funds request prepared by the finance coordinator
- Follow up financial policies and procedures
- Work closely with the finance coordinator to ensure that payments of all local taxes, especially with regards to the staff, are made
Administration
- Manage the filing, storage and security of HR documents
- Supervise the visa processes and registration of MdM expatriate team
Legal framework
- Ensure the respect of the legal and administrative procedures and the compliance to Ugandan laws for all aspects of the mission, especially with regards to HR & labour laws
- Support the general coordinator regarding all legal and registration issues
- Work closely with the in country and HQ legal advisors with regards to contracting and other labour issues
Qualifications, Skills and Experience:
- A minimum of three years of working experience in a humanitarian context as support services, HR coordinator or administrative coordinator
- Experiences as an administrative or a human resources manager will also be valued
- Capacity building experience is a must
- Experience with an East African context and/or health programming would be an asset
- Good ability to work quickly, under pressure, and with short and competing deadlines
- Ability to draft concise and effective policies
- Good ability to manage priorities and to adapt them daily according to the context
- Good computing skills, high proficiency on intranet, Word and other Microsoft Office packages is a must
- Willing to work in challenging situations, ability to get on well with colleagues and follow up rules and regulations
- Good communication, diplomacy and problem-solving skills
- Ability to step into and solve difficult situations, especially with regards to staff HR issues (disciplinaries, conciliation between staff groups, etc)
- Ability to listen and share decisions / Ability to take effective decisions according to the context
- Ability to work under minimum supervision
- Understanding of payroll processes
- Eye for detail
- Positive working attitude
- Understanding and respect of MdM’s principles such as neutrality
How to Apply:
All candidates should apply online at the link below.
Deadline: 11th February 2020